Job Posting NumberS545Position TitleBudget SpecialistClass TitleStaffRegular or Contingent IIContingent II (more than 6 mos)Desired Start DateFLSAExemptSalary Range$65,000 - $75,000Open Date10/03/2023Close DateOpen Until FilledYesDuties and Responsibilities
The following list provides examples of the most typical duties for positions in this job class. Individual positions may not include all of the examples listed, nor does the list include all of the work that may be assigned to positions in this job class. • Oversees reserve funds, prepares budget transfers and reconciles accounts. • Monitors budget transfer activity through the year to ensure that proper documentation is supplied and that transactions are properly authorized. • Develops queries to provide information on budget transfers, budget balances, missing fields, and position budget data. Acts as a liaison with university departments and provides budgetary consultation as appropriate. Prepares regular and ad hoc reports to support budget planning, salary rate analysis and/or revenue projections. The budget specialist will monitor the program budget focusing on detailed estimates for all the project costs adding up the cost estimates into a budget plan, making payments, invoicing, and timely follow-up focused on completion of tasks. The budget specialist will track the project according to the budget while the work is ongoing. The duties of the budget specialist also include:
Monitors costs of project activities to ensure that transactions are properly allocated and expensed.
Assist with budget modifications, transfers and revisions.
Track expenditures from request through payment and maintain a shadow system for the project.
Reconcile purchase card statements and prepare logs.
Serve as the budget liaison with various offices to ensure processing of requests and payments.
Ensures payment of external contractors.
Minimum Qualifications
Education
Bachelor’s degree required.
Experience
Three (3) years or commensurate experience required working on large government grants.
Demonstrated ability to use PeopleSoft, Oracle, Microsoft WORD, and Excel. Also, experience using another financial management system such as cloud-based software.
Knowledge Skills and Abilities
Strong professional, communication, interpersonal, and human relations skills
Ability to communicate effectively both in writing and orally with faculty and staff.
Accept the assignment of other duties and responsibilities not delineated in this description to help facilitate the success of the grant and work aim.
Conditions of Employment
Subject to availability of grant funds
Please be advised, COVID-19 vaccinations are not required but encouraged for faculty and staff to be employed at Bowie State University. This protocol is subject to change.
Other
Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.
Posting Detail Information
Special Instructions to Applicant Quick Link for Internal Postingshttps://bowiestate.peopleadmin.com/postings/3218
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree?
Yes
No
* Do you have a Master's degree in business, education, or other related field?
Yes
No
* Do you have a minimum of three (3) years of progressively responsible administrative experience in managing grants?
(Open Ended Question)
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Letter of Reference 1
Letter of Reference 2
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Equal employment opportunity, including veterans and individuals with disabilities.
