Contract Coordinator - Military veterans preferred

Goodwyn Mills Cawood, LLC (GMC) is one of the region's largest privately-held architecture and engineering firms, with more than 600 employees. We are a regional firm with offices located throughout the Southeastern United States.  Our projects touch on almost every aspect of the built environment from designing parks, schools, and hospitals to providing clean water, safe streets and protecting endangered environments. We believe in community, collaboration, and using the power of creativity and hard work to make a difference. 

GMC is looking for a Contract Coordinator to work in the Architecture Department of our Montgomery, AL office.  The Contract Coordinator will assist team members with all phases of the contracting process, from initial Owner-Architect Agreements, submittal of the project to review agencies, to bidding and awarding of the Contract for Construction.  This position includes working with Project Architects, clients and Contractors on the required contractual forms and processes to create a seamless transition from conceptual design to finished built project.

 Essential functions and responsibilities include:

• Execute and track construction plan and addenda distribution
• Assist with Advertisement for Bids
• Assist with submission and tracking of contract documents and specifications to review agencies
• Assist with distribution and tracking of contract documents and specifications to bidders, owners, and contractors
• Receive and track pre-bid Requests for Information (RFI’s)
• Compile bids, prepare Bid Tabulation and assist with Letters of Recommendation
• Distribute contract documents and Addenda to bidders prior to bud
• Conform and finalize contract agreements documents for various owners
• Maintain pre-construction records
• Assist with general project correspondence, including multiple regulatory agencies
• Coordinate with in-house and outside consultants during contract development and bidding

PROFESSIONAL COMPETENCIES

TEAM ORIENTATION

• Ability to develop positive working relationships across multiple disciplines and offices
• Ability to coordinate work with professional engineers, clients, contractors, regulatory agencies, and owner representatives
• Recognize the role as a team player and support all efforts in the Architecture office as needed

 COMPANY PERSPECTIVE

• Represent the firm in all aspects of projects and assignments to prospective employees, clients, and the communities we serve
• Reinforce GMC standards and Core Values to others

 COMMUNICATION

• Ability to respond to common inquiries from contractors and regulatory agencies.
• Ability to effectively present information in oral and written format. 

 CONTINUOUS IMPROVEMENT

• Demonstrates continuous improvement with initiative, adaptability, quantity, and quality of work.
• Continually participate in Individual Development training. 

LEADERSHIP

• Provides input to improving project delivery processes and standards.
• Contributes to an environment that fosters excellent client relations and satisfaction. 

SERVICE

At GMC Community Service is a Core Value. Willingness to serve our community thru volunteerism is encouraged

 Minimum Qualifications: 

 EXPERIENCE

• Minimum of 2 years’ experience in construction, accounting, engineering, or architecture related industries
• Experience in executing and maintaining contract documents
• Microsoft Office suite of programs, DocuSign, Adobe Acrobat
• Experience with project management software such as Procore, Newforma, E-Builder and others is preferred but must have a willingness to learn

SKILLS

• Detail-oriented
• Proven written and verbal communication
• Excellent time management
• Ability to multi-task and work under pressure
• Demonstrates ability to prioritize work

EDUCATION

High School Diploma

Equal Opportunity Employer/Disability/Veterans

About GMC

We believe in community, collaboration, and using the power of creativity and hard work to make a difference.  Whether designing schools, parks, hospitals, and other commercial developments, or providing clean water, safe streets and restoring resilient environments, GMC takes great pride in serving our communities through the transformative work we do. Every project is guided by the foundational concept that communities are built by people, not companies, and we strive to serve our communities with quality, integrity, creativity, and care. One of the Southeast’s most comprehensive multi-disciplined firms, GMC is equipped to provide all the services associated with architecture, interior design, civil engineering, environmental services, landscape architecture, planning, transportation engineering, geotechnical engineering, electrical engineering, surveying, and disaster recovery.