Administrative Assistant - Military veterans preferred

Job Details

Description

As an Administrative Assistant, you will be responsible for a variety of duties including administrative office support, onboarding, purchasing support, clerical level accounting, and front desk coverage.

Administrative Support:

• Order business cards, stationery, and forms. Maintain office supplies.
• Reserve conference rooms and order lunches as requested.
• Coordinate janitorial services, carpet and window cleaning, pest control, vending and coffee machines as requested.
• Allocate purchasing card charges for region.
• Ensure accurate completion of new hire paperwork and onboarding employee.
• Assist with employee offboarding
• Coordinate Certificates of Insurance requests.
• Serve as back-up for Dispatch position as needed

Organization Support:

• Purchasing Support: Assist with purchasing as needed: issue purchase orders, process credits and returns.
• Assist with credit applications, working with the purchasing department
• Assist with incoming mail, separate and date checks received

Receptionist/Front Desk:

• Answer incoming calls, forward calls, take messages, and notify employees that visitors have arrived, when needed.
• Prepare packages for Federal Express and courier deliveries. Receive packages and letters as required. Sign for parcels when necessary and notify employee of delivery.

What we're looking for in you

• Prior experience providing HR, accounting, or customer service support in a professional environment
• Proficient in Microsoft Office
• Advanced typing skills
• Must be able to write clear, professional emails, and communicate effectively with field personnel, subcontractors, owners and others
• Ability to efficiently complete tasks and projects while incurring interruptions
• Strong time management and organizational skills

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Visit our Careers Page for additional benefits details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range: $18.9505 to $28.4260 per hour

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Qualifications

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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