Administrative Assistant - Military veterans preferred

Join the team that has been powering growth and an excellent reputation for over 60 years! Etna Supply is an industry leader in plumbing, heating, underground, municipal, and fire protection wholesale distribution throughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to sound financial principles, building partnerships that foster teamwork, and striving for continuous improvement. We are dedicated to fairness, integrity, and respect. We are an Equal Employment Opportunity Employer.

What We Offer:

• Competitive compensation and benefits package, including bonus!
• 401K Retirement with company match
• Medical, Dental, and Vision Insurance
• Life Insurance
• Short Term and Long-Term Disability and more!
• 5 different lines of business and 2 subsidiaries that provide company stability through diversification.
• Balanced home/work life, rare evenings or Saturdays, and no Sunday hours.
• Professional development opportunities to support your growth.
• A collaborative and inclusive work environment that values your contributions.
• The fun challenge of working in a fast-paced, multi-location, diverse business function environment with minimal travel.

Position Summary:

We are seeking a highly organized, detail-oriented Administrative Assistant to support our ICE (Intercompany Equipment) team. This is a unique opportunity to blend administrative work with coordination of our company fleet—perfect for someone who loves to stay organized and keep operations running smoothly.

Key Responsibilities:

• Provide a positive customer experience through professional communication and prompt follow-up.
• Answer department phones and assist with ICE billing and quoting.
• Administer gas card program and coordinate internal use of company fleet vehicles.
• Maintain records for inspections, maintenance, licensing, insurance, and other vehicle compliance requirements (DOT, OSHA, FMCSA).
• Support vehicle claims and incident tracking.
• Help create and maintain SOPs and policies related to fleet operations.
• General office support: ordering supplies, scanning, filing, data entry, and typing correspondence.
• Act as a liaison between ICE Drivers and HR for time off tracking and support.
• Assist with special projects and reports as needed.

Knowledge, Skills, and Abilities:

• Strong attention to detail and ability to multitask.
• Clear communication and customer service skills.
• Comfort using Microsoft Office and standard office equipment.
• Familiarity with fleet-related systems is a plus!
• Experience working in a fast-paced office setting.

Education and Experience:

• 1 to 2 years of administrative experience, ideally with exposure to DOT regulations or fleet coordination, preferred.
• High School Diploma or equivalent required (Associate or Bachelor’s degree a plus).
• Valid driver's license and the ability to pass a substance screening.