Assistant Chief Deputy Clerk - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Essential Job Functions:  

The incumbent of this position serves as a key member of the court?s management team, representing the Clerk to the bench, attorneys, other governmental agencies, and the public.  Serves as an advisor to the Clerk on policies, legislation, strategic planning, and business processes. Administers oaths of office to gubernatorial appointees on behalf of the Clerk. Co-manages IT Security access for all judiciary systems. The incumbent will have high-level managerial responsibility for multiple complex, critical departments, as determined by the Clerk and Chief Deputy Clerk of Court.

Essential Duties and Responsibilities:

Direct and provide guidance to employees regarding the implementation of policy changes; assisting with department projects; relaying information from management; searching for solutions to difficult problems, etc. 

Collaborate with Clerk, Chief Deputy, managers, and other court officers to design local policies, strategic plan initiatives, procedures, and business process for the Clerk?s office.

Interpret rules, regulations and policies and implement them.  Evaluate issues that require selecting a course of action from several alternatives. Analyze office administrative operations and departmental operations and make recommendations for improving their efficiency and effectiveness.

HR ? Certified and Retirement and Agency Benefits Coordinator.  Interview and select applicants for subordinate positions the criminal, juvenile and trust/adoption departments. Perform all HR functions when needed in the absence of or to assist local HR Officer.

Ensure documentation and feedback is given employees regarding performance, attendance, disciplinary actions, etc.  Compose, review and ensure proper documentation of performance including annual performance reviews.

Counsel and discipline employees for the following:  failure to follow office policies or other inappropriate behavior; time and attendance abuses; poor work quality and productivity.  Provide documentation for the personnel file when necessary.

Co-manage the public outreach through website and social media.

Maintain time and attendance reports for subordinate employees.  Sign time sheets and approve leave usage.

Represent the office in a liaison capacity with other agencies.  Represent the Clerk on various special projects and judiciary work groups as needed.

Resolve conflicts as they arise, both with employees and the public.

Serve as instructor/subject matter expert for CPC/CSMC classes

Perform civil marriage ceremonies.  Administer oaths of office for those commissioned by the governor.

Ensure audit compliance, sign disbursement, checks, review RFPs, void transactions, perform daily checkouts.

Minimum Qualifications:

Education:     Bachelor?s degree from an accredited college or university.

Experience:   Seven (7) years of work experience in court operations in a trial or appellate court in the United States, or in the fields of criminal justice, parole and probation, or legal or financial services, to include four (4) years of the aforementioned court experience.

The required experience also must include three (3) years of supervising court staff.

Note:

Additional court work experience, as defined above, may be substituted on a year for year basis for up to four (4) years of the required education.

Successful completion of the Court Supervisor/Manager Certificate Program may be substituted for one (1) year of the required education.

Successful completion of the Institute for Court Management Certification Program may be substituted for up to two (2) years of the required education.

Knowledge of:

Comprehensive understanding of the role of information systems, financial management, strategic and operational planning, human resource fundamentals in the coordination and administration of organizations

Understanding of fundamental strategic issues and ability to form and implement an appropriate organizational structure to meet office needs

Maryland Judiciary?s policies, procedures, laws, and forms involving various types of court cases and the implication each of these have on the accounting operations of the court.

Judiciary Human Resources policies and procedures.

Maryland Judiciary Court systems and operations.

Appeal practices and procedures.

The principles of office management and supervision.

Skill in:

Verbal and written communication.

Guiding employees in demanding situations.

Interpersonal communication and relations.

Problem solving, prioritizing, scheduling, and decision making.

Collaborative leadership.

Analyzing information, problems, situations, practices, and procedures.

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.

Ability to:

Synthesize complex or diverse information; collect and research data

Communicate in effective, patient, tactful manner with customers and coworkers to provide positive customer service.

Exercise considerable independent judgement in the interpretation and application of laws, procedures, and regulations.

Plan, assign, organize, coordinate, supervise, and evaluate the work of a large staff performing diverse functions.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers.

Conduct research and problem solve often complex issues, concerns, or situations that may arise.

Resolve unusual and/or complex situations in accordance with established procedures or assist staff in resolving cases requiring deviation from standard procedures.

Recommend modifications to improve procedures and practices.

Identify and adapt rapidly to departmental needs and to reallocate staff and resources to meet work requirements.

Collaborate across departments and various agencies in the development and implementation of policies and procedures.

Resolve disputes between subordinates and motivate subordinates.

Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.

Interpret Maryland Rules of Procedure.

Exercise independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.

Express ideas concisely and clearly, both verbally and in writing, as well as understand and follow oral and written instructions/directives.

Prioritize and handle multiple projects simultaneously.

Resolve unusual and/or complex situations in accordance with established procedures or assist staff in resolving cases requiring deviation from standard procedures.

Effectively present information and respond to questions from groups of managers, clients, customers and the general public

Provide leadership for problem resolution to facilitate fast improvements and improved working relationships.

Work independently, while understanding the necessity of communicating and coordinating work efforts with other employees and organizations.

Set priorities and simultaneously process multiple duties and responsibilities.

Write routine reports, memos and correspondence utilizing proper grammar, spelling and punctuation.

Type on a computer keyboard net 35 wpm.

Refer to and if necessary cite MD Annotated Code, MD Rules, County Code, Attorney Generals Opinions.

Adapt to change and maintain flexibility.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Personal computer - all software applications

Calculator - to calculate overtime allotment, time/attendance reports and statistics for weekly status reports

Copier - make copies

Fax machine - correspondence

Multi-line telephone

Motor vehicle - transportation to meetings on behalf of clerk's office

Software and Computer Skills:

MDEC systems. Microsoft Office Suite. FileMaker Pro - relational databases                                                                                     

CONNECT. SPS.  BAS.  RCS - cash registers    

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .