Executive Support Specialist - Military veterans preferred

Executive Support Specialist

US-NJ-Basking Ridge

Job ID: 2025-1717
Type: Regular Full-Time
# of Openings: 1
Category: Customer Service/Support
Cornerstone Relocation Group

Overview

Cornerstone Relocation Group, a wholly owned subsidiary of Atlas World Group, has been delivering high-touch, employee-focused mobility solutions for 30+ years.  We are seeking an Executive Support Specialist with a track record of success to join our growing service team!   

The Executive Support Specialist provides high-level administrative and operational support to the President/CEO and senior leadership team. This role performs diverse administrative and project-focused duties requiring discretion, judgment, and a high level of confidentiality. The Executive Support Specialist also serves as a liaison across departments to foster a strong organizational culture focused on accountability, collaboration, communication, and operational discipline. In addition to executive support, this role ensures smooth day-to-day office operations, facility management, supply procurement, and event coordination.

Key Responsibilities:

• Provide comprehensive administrative support to the President/CEO and senior leadership team, ensuring seamless daily operations and prioritization of tasks.
• Manage and maintain the company-wide Smartsheet action tracking system, ensuring timely updates, prioritization of deliverables, and follow-up with responsible parties.
• Support the President/CEO’s engagement with the senior leadership team, including preparation for quarterly board meetings and gathering and formatting content to meet executive standards.
• Coordinate and arrange complex and detailed travel plans for staff and clients, including international travel logistics, and maintain relationships with preferred vendors and hotels.
• Plan and execute corporate events, including ERC conferences, Atlas conventions, forums, and in-office celebrations and gatherings.
• Act as a liaison across the organization to foster a positive and accountable team culture, promoting collaboration, communication, and operational excellence.
• Maintain a professional, safe, and organized office environment by overseeing facilities management, ensuring compliance with HR and safety standards, and coordinating maintenance and service providers.
• Manage daily office operations, including procurement, stocking, and tracking of office supplies, food, and kitchen items, ensuring cost efficiency and operational readiness.
• Schedule meetings, transportation services, restaurant reservations, and event logistics for executives and staff as needed.
• Manage timecard approvals and assist staff with issues.
• Track issuance/return of employees with equipment and work with IT to maintain the status of equipment.
• Assist with on-and-off-boarding of employees including sending welcome boxes, organizing photos, reviewing Smartsheet processes, etc.
• Support administrative needs for the VP, Corporate Services, including tracking and maintaining licenses, leases, and contracts.
• Maintain and update company organizational charts
• Assist the Marketing department with administrative support, including packaging, shipping, promotional inventory management, and client gifting coordination.
• Coordinate and issue office access key cards; manage outgoing mail, shipping, and deliveries via USPS, FedEx, and other providers.
• Prepare and submit monthly expense reports for the President/CEO with accuracy and timeliness.
• Transcribe, format, edit, and produce professional documents, presentations, and reports for internal and external distribution.

Your Wellness is our Focus:

• Medical, dental, and vision for employees and dependents
• Employee assistance programs focused on mental health.
• Access to a licensed therapist 24/7
• Wellness programs with employee perks

Financial Wellbeing:

• Generous 401(k) matching retirement plans
• Pre-tax savings plans, HSA & FSA
• Employee assistance programs focused on financial wellbeing.

Flexibility and Time Off:

• Paid time off including vacation, sick leave, parental leave, holidays, and disability leave.

What You'll Need:

Education and Experience:

• Bachelor’s degree in Business Administration or related field required.
• 5+ years of executive administrative experience supporting senior leadership.
• Strong business acumen and professional communication skills.
• Exceptional organizational, project management, and time-management abilities.
• Detail-oriented with the ability to understand and support broader organizational goals.
• Flexible, adaptable, and resourceful in a fast-paced, evolving environment.
• Proven ability to solve problems independently and manage multiple projects simultaneously.
• Ability to maintain strict confidentiality with sensitive information.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Team-oriented with a proactive approach to supporting company growth and culture initiatives.

Our Promise to You:

We want you to grow with us, so we are committed to the continuous development of our employees. We offer free online training courses through our modern learning and development platform along with a company-wide mentorship program, internal employee organizations, tuition reimbursement and many other opportunities for personal growth.

*Atlas is an EO employer - Veterans/Disabled and other protected categories.

*Benefits may vary by position and/or office location

PI269814220