Administrative Assistant - Military veterans preferred

Administrative Assistant

The Admissions and Financial Aid Office is responsible for administering all financial aid and admission for the Doctor of Medicine degree. Information on how to apply to medical school, required courses, as well as admission and financial aid deadlines can be found on their website.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The incumbent will be responsible for the administrative support for the department's Directors and Deans in addition to providing general office assistance to the department's staff members. This position is the front desk receptionist; provides general office assistance; and coordinates a variety of activities with heavy telephone and face to face student contact. Areas of responsibility include coordinating the medical student interview process: monitoring and managing the availability of on-line slots for interview scheduling; scheduling faculty to interview students; interacting with applicants at all points in the application process; and answers financial aid inquires and provides assistance as needed. This position orders departmental supplies and receives job/supply estimates; submits purchase orders for department; carries out assignments and makes decisions within established policies; functions within the scope of the organizational unit or at daily operations level.

Physical Effort

The essential functions of the position are communications, and the incumbent must be able to use the telephone and computer. Normal business office, generally sedentary activities.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:00 a.m. - 4:00 p.m. *a hybrid work arrangement is available after successful completion of provisional period: 3 days onsite and 2 days remote **Must be within commuting distance of the university to be considered

Work Arrangement: Monday - Friday, 8:00 a.m. - 4:00 p.m. *a hybrid work arrangement is available after successful completion of provisional period: 3 days onsite and 2 days remote **Must be within commuting distance of the university to be considered

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable




Equal employment opportunity, including veterans and individuals with disabilities.

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