2025-04-30
American Physical Society
Other
/yr
employee
contract
College Park
Maryland
20740
United States
American Physical Society
ID: 1440
Location: Remote
Department: Membership
Honors Engagement Coordinator
Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.
Position Summary:
The honors engagement coordinator is primarily responsible for providing administrative support to activities and projects for recognizing and engaging recipients of APS Society-level honors, Fellowships, and Historic Sites. The honors engagement coordinator may support engagement activities for Unit-level honors as requested. The coordinator is a key contact for hundreds of nominators and recipients. They provide timely, polite, and effective service to support this group. This position requires a high degree of attention to detail, effective communication, organizational skills, professionalism, and effective interdepartmental collaboration.
The position requires regular travel to the APS offices in College Park, Maryland, and Washington, DC to organize materials, coordinate signatures, and ship Honors engagement items. Travel is expected to occur one to five times per month, with additional visits to the Maryland and DC offices as needed.
APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.
Responsibilities:
Compiles and formats recipient information for email announcements, videos, press releases, web pages, and other promotional items produced by the APS Experience and Engagement department. Prepares and sends official notifications to recipients on behalf of APS and the presidential office.
Orders recognition products (certificates, plaques, and medals) and maintains effective relationships with these vendors. Keeps materials organized digitally and in the College Park, Maryland office. Distributes products to recipients or APS unit leaders at events or by mail.
Works with the Honors Program Manager to coordinate invited speaker placements associated with recognition programs in collaboration with the APS Meeting Department.
Regularly correspond with recipients to collect data and financial documentation, communicate event logistics, and answer inquiries.
Prepares payment requests for vendors and Society-level honorees, maintains accurate records, and prepares yearly fund status reports.
Supports honors program coordinator with Unit-level honoree operations as needed.
Maintains a comprehensive database on recipients that forms the APS Fellow Archive and recipient pages on the APS website. Ensures data is consistent and accurate. Supports program evaluation by preparing historical reports on recipients.
Collaborates with the honors program manager to plan and execute multiple annual in-person events.
Supports other activities or initiatives within the Membership Department to increase the engagement of honors recipients.
High school graduate or General Equivalency Diploma (G.E.D.) required. Associate’s degree preferred.
Travel:
The position requires regular travel to the APS offices in College Park, Maryland, and Washington, DC to organize materials, coordinate signatures, and ship Honors engagement items. Travel is expected to occur one to five times per month, with additional visits to the Maryland and DC offices as needed.
This position also requires up to 10% travel to attend events and meetings, including travel to APS offices in Long Island, NY; Washington DC; and College Park, MD, as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.
Salary:
The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.
Hiring Range: $48,263/year - $65,757/year (USD)
Target Starting Range: $48,263/year - $53,691/year (USD)
Work Environment:
As noted above, APS offers a “Remote First” workplace. Although our offices are located on Long Island, NY, College Park, MD and Washington DC, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.
Our Core Values:
Amazing 2025 Benefit Offerings:
The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.
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