Accounts Receivable Specialist - Military veterans preferred

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About

We are one of the leading providers of highway construction materials in the northeast, as well as a leading heavy highway contractor. With more than 700 employees, and more than 65 years of experience, ASMG has developed a reputation as a great place to work, and a reliable contractor. We have grown dramatically since the beginning of the millennium through acquisitions, organic growth initiatives, and building plants from the ground up.

We take great pride in being a strong and reliable family-owned company, and we want everyone who works with us to feel like a member of the family. Since our founding, our hard-working and innovative professionals have built our company into what it is today, and together we will continue the hard work and innovation to continue building the future. We are proud to be an equal opportunity employer with a diverse and inclusive workforce. We take great care to listen before we speak, to respect individuality, and to live with integrity.

Job Summary

All States Materials Group is seeking an Accounts Receivable Specialist to expand our team. The candidate must be self-motived, possess excellent data entry skills, strong attention to detail, analytical capabilities, and a passion for customer service. This is a non-exempt position and reports to the Controller.

Key Responsibilities:

• Daily recording and posting of customer payments through various receipt methods in keeping with standard procedures.
• Reconciling accounts by identifying and resolving discrepancies between customer payments and invoices.
• Maintaining accurate and up-to-date records of accounts receivable transactions.
• Organizing payment records and other relevant documents.
• Generating and reviewing reports on accounts receivable status such as customer aging to proactively monitor customer accounts, including but not limited to credit limits and past due balances.
• Providing excellent customer service to build positive relationships with our internal and external customers.
• Completing new customer and vendor account set ups, evaluating credit applications, communicating with internal managers for appropriate approvals, and providing necessary documentation at various points in the processes.
• Maintaining customer and vendor accounts, such as payment information, certificates of insurance, and EIN information for 1099 purposes.
• Reviewing, generating and applying customer credit memos as needed.
• Other duties related to the department as assigned.

Qualifications:

• High school diploma or equivalent required; an associate’s degree in accounting or higher is preferred. Alternatively, at least one year of experience in an accounting office is acceptable.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and a fundamental understanding of accounting principles.
• Detail-oriented with the ability to efficiently handle high-volume data entry while maintaining accuracy.
• Capable of working independently and collaboratively in a dynamic environment.
• Strong organizational skills and the ability to manage multiple tasks and deadlines in a fast-paced setting.
• A proactive mindset with a commitment to continuous improvement.
• Demonstrates integrity, discretion, and confidentiality when handling sensitive financial information.
• An analytical approach to identifying trends, investigating variances, and recognizing opportunities for improvement.

What we offer

• Work life balance, flexibility, generosity, and compassion.
• Mature, stable and reliable industry, yet exciting and interesting work.
• One of the most dynamic companies in the Pioneer Valley area.
• Competitive PTO and holiday structure.
• 401(k) with guaranteed and discretionary company contributions.
• Professional development opportunities, support for maintenance of certifications.

Independent Action

Performs work independently within scope of established guidelines and practices. Consults with the Controller or other department colleagues where clarification or exception to procedure may be required.

Work Conditions

Most time will be spent in an office setting with controlled temperature and minimal noise.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands, reach with hands and arms, handle, feel, see, talk, and listen. The employee is also required to walk, stoop, kneel, bend, lift 30 lbs. or crouch.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Company maintains a policy of non-discrimination and is fully committed to the principles of equality in employment and opportunity for all employees. It is the continuing policy to recruit and employ the best qualified individuals without discrimination because of race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, pregnancy, physical or mental disability, protected military or veteran status, and/or any other protected characteristic as established by law.

This policy of Equal Employment Opportunity applies to all policies and procedures relating to personnel actions such as, but not limited to, recruitment and hiring, working conditions, benefits and compensation, training, apprenticeship, performance appraisals, promotion, transfer, discipline, termination and any and all other terms and conditions of employment. Decisions with regard to the above will be based on job related criteria, individual merit and qualifications.

It is the policy of the Company not to discriminate on the basis of gender, age, race, color, religious creed, national origin, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, physical or mental disability, and/or protected military or veteran status or other protected bases with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at the Company. The Company will continue to take affirmative action to employ and advance in employment women, minorities, individuals with disabilities, and protected veterans and to treat qualified individuals without discrimination based upon their gender, race, sexual orientation, gender identity, physical or mental disability, or protected veteran statuses, in all employment practices.