Posting Details
Position Number008392Position TitleAcademic Records Specialist - 008392DivisionAcademic AffairsDepartment320200 - AdmissionsMinimum Qualifications
High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s department of Admissions is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Creates and processes all new and returning student academic records.
- Researches student academic records to determine accurate student status.
- Creates, enters, and updates new and returning student academic records in the CRM (SLATE) and Banner.
- Ensures accuracy of information between Banner and SLATE in regards to academic records.
- Processes transcripts, test scores, and other documentation received via mail or electronically and inputs into student academic records.
- Compiles weekly statistical reports on academic records created and processed.
- Researches accrediting status of students prior colleges.
- Determines initial residency status at the time of application.
- Images, uploads, indexes, and verifies student records for electronic storage.
- Determines academic status on new and returning student records.
- Works closely with all areas of admissions understanding the basic admission requirements for each student type.
- Corresponds with students via phone, email, and in person about status of academic file.
- Ensures duplicates are not created by searching student information system and the CRM.
- Determines if application fee payments or complete change of entry term forms are needed.
- Answers telephone and assists the public in a professional and articulate manner.
- Ensures each student has an activated communication plan.
- Accurately maintains student academic records.
- Supervises student assistants to include assigning duties and checking work.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date05/03/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
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