Posting Details
Position Number003053Position TitleCredential & Degree Analyst II - 003053DivisionAcademic AffairsDepartment360100 - Registrar's OfficeMinimum Qualifications
High school diploma or equivalent and four years of clerical experience, two of which were in a related field. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Registrar’s Office is seeking to hire a Credentials & Degree Analyst II. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Assists in all aspects and phases of graduation and commencement.
- Codes graduation applications in Banner.
- Verifies graduation check sheets and analyzes degree requirements in accordance with the University Bulletin.
- Notifies students who do not graduate.
- Runs degree audits.
- Processes program changes, name changes, and address changes in Banner.
- Shares responsibility for scanning, indexing, and verifying academic records related to graduation using the Xtender software.
- Adds approved comments to transcripts.
- Receives and processes requests for reissued diplomas.
- Answers questions from students and administrators.
- Assists in commencement activities to include participating during the ceremony.
- Assists with the preparation of reports and student records for commencement exercises.
- Maintains inventory of commencement supplies, orders supplies as needed, and labels packages for delivery/pickup.
- Prepares commencement labels, signs, handouts, parking passes and name tags for faculty and staff.
- Assists with meetings for commencement volunteers
- Interacts by phone, letter, e-mail, or in person with faculty, staff, parents, and students.
- Adheres to student confidentiality rights as legislated by the Family Educational Rights and Privacy Act (FERPA) of 1974 in handling academic regs and responding to third party requests.
- Assists at the front desk as required.
- Attends special events that may require working nights and weekends.
- Submits paperwork for payment of invoices as needed.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime hours as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date05/03/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
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