Accounts Payable Supervisor
- Military veterans preferred
2025-05-08 Hexagon Safety & Infrastructure
Other
/yr
employee
contract
Madison Alabama 35758 United States
Hexagon Safety & Infrastructure
Position Title: Accounts Payable Supervisor
Req_ID: 5001120155406
Location: Madison, Alabama, United States
Description: Job Description
The Accounts Payable Supervisor is a dual-role position responsible for performing essential cost accounting duties while also overseeing the day-to-day operations of the accounts payable (AP) department. In this role, you will be responsible for managing the accuracy of financial records, processing AP transactions, and leading a small team of AP staff. Reporting directly to Manager II, this role involves both direct oversight of AP activities and collaboration with remote teams to ensure accurate and timely payment processing. The Accounts Payable Supervisor ensures the financial integrity of accounts payable while maintaining strong relationships with vendors and customers.
Key Responsibilities:
Accounts Payable Supervision:
Lead and Mentor AP Team: Supervise and provide guidance to the accounts payable team, ensuring that the team adheres to best practices, meets deadlines, and maintains accuracy in processing payments.
Ensure Team Performance: Oversee the day-to-day operations of the AP department, including reviewing work for accuracy, resolving issues, and escalating concerns as needed.
Training and Development: Train new hires, provide ongoing development to the AP team, and foster a collaborative and productive work environment.
Set Departmental Goals: Establish departmental goals, monitor progress, and provide support to team members to ensure consistent and high-quality performance.
Process Improvements: Identify and implement process improvements within the AP workflow to increase efficiency and minimize errors.
Accounts Payable Management:
Accounts Payable Processing: Ensure accurate and timely payments to vendors and employees, processing AP disbursements weekly and on an as-needed basis for special runs.
General Ledger Reconciliation: Reconcile and analyze assigned general ledger accounts for month-end close to ensure accuracy and consistency.
Financial Accuracy: Ensure the integrity of financial data by validating vendor information and verifying the authenticity of transactions during AP processing.
Bank Reconciliation & Reporting: Perform bank reconciliations daily and run reports such as EFT remittances, 4020 reports, and voucher summary analyses.
Month-End, Quarter-End, and Year-End Support: Manage AP close deadlines, assist with month-end close procedures, and prepare reversing journal entries for taxes.
1099 Reporting: Prepare and process 1099 reports annually to comply with federal and state regulations.
Fraud Prevention: Monitor bank activity daily to detect and prevent fraudulent transactions.
Cross-Functional Collaboration: Support remote team members and collaborate effectively to ensure accurate financial reporting and processing.
Additional Responsibilities:
Team Workflow Management: Ensure the AP team meets deadlines for month-end, quarter-end, and year-end activities. Assist in coordinating the AP close process and ensure all related tasks are completed accurately.
Reporting & Analysis: Prepare various AP-related reports, including voucher summary reports, bank reconciliations, and vendor payment summaries, ensuring timely submission and accuracy.
Vendor Communication: Act as the point of contact for escalated vendor inquiries or payment discrepancies, ensuring prompt resolution and maintaining strong vendor relationships.
Compliance & Documentation: Ensure that all AP processes adhere to company policies, accounting standards, and relevant regulations. Maintain accurate documentation for audits and reporting purposes.
Qualifications
Education & Experience: A Bachelor's degree in Accounting, Finance, or a related field is preferred. 3-5 years of experience in accounts payable or general accounting, with at least 1-2 years in a supervisory role, is highly desirable.
Technical Proficiency: Strong proficiency in Microsoft Suite (Excel, Word, etc.) is required. Experience with Deltek Costpoint 7 or similar accounting software is highly advantageous.
Leadership Skills: Proven experience in leading and motivating an AP team to achieve departmental goals, with a focus on efficiency and accuracy.
Independent & Remote Teamwork: Ability to work independently while effectively supporting remote team members. Strong collaboration skills to meet common goals on a monthly, quarterly, and annual basis.
Communication Skills: Excellent verbal and written communication skills are essential for interacting with vendors, customers, and internal teams.
Attention to Detail: A high standard of accuracy and precision is critical to ensure the correctness of financial records.
Problem Solving & Initiative: Ability to identify and resolve issues independently, ensuring the accuracy of assigned tasks and the smooth operation of financial processes.
Deadline-Oriented: Thrive in a fast-paced, deadline-driven environment with the ability to manage multiple tasks effectively.
