Posting Details
Position Number003032Position TitleCoordinator, Purchasing - 003032DivisionFinance and AdministrationDepartment172500 - PurchasingMinimum Qualifications
High school diploma or equivalent and five years of financial reporting experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience using Banner Finance and Microsoft Word and Excel is preferred.
Job Description Summary
The University of South Alabama’s Purchasing department is seeking to hire a Coordinator, Purchasing. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Updates and maintains vendor profiles in Banner and Concur.
- Cross-trained in all aspects and duties of the Purchasing and Property and Inventory Control departments for future growth and support of both departments.
- Serves as backup to the Director and Purchasing Agent for the issuance and public openings of competitive bid solicitations.
- Serves as backup to the Director and Purchasing Agent for the maintenance of Banner approval queues.
- Processes and distributes Banner purchase orders.
- Manages the USA Contract Catalog Database of approximately 125 contracts, coordinating with USA departments and vendors to ensure database accuracy and to ensure the University has sufficient recurring contracts to meet the needs of the campus.
- Serves as backup to the Director and Purchasing Agent for the review and approval of Concur Invoice Direct Pay documents.
- Performs vendor rebate incentive program reconciliation.
- Continues education of the Alabama Competitive and Public Works Bid Law.
- Provides phone and technical support to vendors and USA faculty and staff as required.
- Trains USA faculty and staff on Banner processes and bid law changes and updates.
- Interviews vendors in the absence of the Director.
- Processes name change requests; updates and maintains vendor profiles in banner and Concur.
- Serves as backup to the Director for Amazon Prime Account reporting and analysis.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date05/08/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
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