ITT Habonim is looking for an Administrative Assistant to join their team in Wayne, NJ. The Administrative Assistant will provide administrative support to the Financial Controller.
Responsibilities
Variety of secretarial and administrative duties including but not limited to travel arrangements, lunches, and ordering / stocking of office supplies.
Perform collection functions on past due transactions.
Develop and maintain relationships with customers to ensure timely collection and resolution of outstanding issues.
Work closely with logistics to monitor and control shipments to accounts in delinquent status in an effort to minimize potential bad debts.
Investigate items in dispute (i.e. short payments, overpayments, deductions, etc.) with customers.
Conduct credit worthiness to approve Domestic or International orders within assigned authority levels by using the following tools: Dun & Bradstreet, Credit Reports, Trade reports, References, & etc.
Provide excellent customer service.
Data entry - Vendor/Inventory invoices
Other duties as assigned
Qualifications
3+ years of office experience
HSD or GED is required
Experience with credit and collections is required
Strong excel skills (formulas, macros, pivot tables, v lookups)
Excellent written and verbal communication skills
Problem solving and strong analytical skills
Accounting background is preferred
Ability to multi-task and work as part of a team
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Equal employment opportunity, including veterans and individuals with disabilities.
