2025-05-11 McCarthy Building Companies, Inc.
Other
/yr
employee
contract
Phoenix Arizona 85001 United States
McCarthy Building Companies, Inc.
McCarthy is seeking a Contracts Assistant to join the Southwest Region Contracts Department. This role will be based out ofour Phoenix, Arizona office. The Contracts Department oversees the issuance and execution of all down-stream agreements our region enters into with Trade Partners, Design Consultants, Suppliers, Equipment Rental Companies, etc. as well as oversees the prequalification process. This team supports our projects by ensuring that we effectively comply with policies and procedures and that we are managing the legal and financial risks inherent to the contracting process.The Contracts Assistant will provide various support services to the Contract Department as well as oversee the McCarthy Prequalification Database.
Key Responsibilities
Trade Partner outreach to obtain all necessary documentation required for the McCarthys prequalification process, including email, telephone correspondence and trade partner outreach events.
Support Trade Partners in completing their prequalification application.
Annual Prequalification Audit Report Updates
Communicate prequalification status of bidders back to teams
Handle administrative tasks (scanning, filing, etc.), as well as respond to internal and external correspondence
Proactive in identifying and preventing potential problems.
Maintain confidentiality and handle sensitive information
Adapt quickly to new concepts including new software and changes in policy/procedures.
Ability to work autonomously and to prioritize workload and tasks.
Conduct professional telephone outreach and maintain clear, courteous communication with subcontractors.
Team player who thrives in a collaborative environment.
Positive attitude showing initiative and willingness to support various teams.
Qualifications
Must have 4+ years administrative experience preferably in the construction industry.
Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (in-depth knowledge of Microsoft Word is a must).
Experience with Origami, Oracle, and Procore a plus.
Must be able to work in a fast-paced environment, able to multitask, and meet critical deadlines with an eye for accuracy and attention to details.
Ability to work with all levels of project staff and organization.
Must have exceptional organizational and time management skills.
Become familiar with and utilize McCarthys Prequalification Database as well as DocuSign eSignature, DocuSignCLM and SpringCM Edit.
Strong communication skills and customer service skills
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
Equal employment opportunity, including veterans and individuals with disabilities.
