Executive Assistant - Military veterans preferred

Executive Assistant

Job Summary

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions

The Division of Geriatric Medicine is seeking a dedicated Executive Assistant to provide comprehensive support to the Division Chief, Associate Chiefs of Research, and a distinguished physician scientist. This role involves partnering with division leadership to develop and implement academic programs, including content creation, marketing strategies, and financial planning.

Key Responsibilities:

• Provide administrative support to key division leaders.
• Collaborate with leadership on academic program development and implementation.
• Develop content, manage marketing efforts, and oversee financial aspects of programs.
• Operationalize recruitment of faculty candidates, including but not limited to escorting them throughout the campus.
• Utilize and stay current with emerging technologies.
• Foster a collaborative team environment.
• Demonstrate flexibility and the ability to improvise under pressure.

Qualifications:

• Excellent writing and communication skills, both written and verbal.
• Strong ability to embrace and adapt to new technologies.
• Proven ability to work effectively in a team setting.
• Capacity to remain flexible and improvise in high-pressure situations.

The ideal candidate will be proactive, technologically savvy, and committed to contributing to the success of the division through exceptional administrative support, teamwork, and the ability to handle dynamic and challenging environments.

Physical Effort

Extended periods of sitting while working at a computer, attending meetings, or performing administrative duties.

Intermittent standing and walking, particularly when coordinating schedules, delivering documents, or escorting guests.

Occasional lifting and carrying of office supplies, files, and equipment, typically weighing up to 20 pounds.

Fine motor skills for typing, using office machinery, and handling paperwork.

Travel and mobility when running errands, attending off-site meetings, or assisting with event logistics.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Executive Assistant

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday 8-4:30 or 8:30-5 May need to attend evening or weekend meeting/event periodically

Work Arrangement: Monday-Friday 8-4:30 or 8:30-5 May need to attend evening or weekend meeting/event periodically

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable




Equal employment opportunity, including veterans and individuals with disabilities.

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