Senior Executive Assistant - Military veterans preferred

Job Details

Description

The Senior Executive Assistant will provide high-level administrative support to the Principal Deputy Administrator (PDA) and Senior Executive Officer (SEO), other senior team members in the NNSA Office of Infrastructure, Front Office. Reporting directly to the SEO, the Senior Executive Assistant provides executive support in a one-on-one working relationship. The Senior Executive Assistant also serves as a liaison to the NA-90 senior management teams and their staffs on behalf of the Front office; organizes and coordinates executive outreach and external relations efforts, and special projects. The Senior Executive Assistant must be creative and enjoy working within a fast paced and dynamic environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

ESSENTIAL FUNCTIONS

• Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization.
• Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Self-starter who takes initiative, follows through, and ensures things get done efficiently.
• Arrange travel and accommodations for executives. Prepare vouchers
• Ensure smooth day-to-day operations by addressing challenges and streamlining processes through documented desk procedures to help implement organizational process improvements.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Manage and implement tactical day-to-day logistics, scheduling, correspondence, and other actions.
• Review and summarize technical and programmatic documents.
• Works wells with short turnaround deadlines in fast paced office environment and is adaptable to changing priorities.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ensure alignment between teams by fostering collaboration and accountability.
• Take the lead in managing internal communication, ensuring clarity and consistency in messaging.
• Drive execution on agency-wide priorities by tracking action items, ensuring accountability, and follow up on deliverables.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Conduct research on government policies, orders, and legislation.
• Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with.
• Manage budgets, resources, and personnel to optimize organizational performance.
• Represent the organization at events, meetings, and conferences to promote its mission.
• Proven leadership skills with the ability to inspire and motivate teams.
• Manage the Executive's contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use the highest level of discretion, confidentiality, and good judgment to handle executive-level matters.
• Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executives’ time by reading, researching, collecting and analyzing information as needed, in advance.
• Exceptional ability to engage with senior executives, interal teams, and external stakeholders with professionalism and discretion.

MINIMUM QUALIFICATIONS

• Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant
• 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives.
• Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Ability to obtain and maintain a government clearance.

PREFERRED QUALIFICATIONS

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

LOCATION: This is a hybrid position in Washington, DC.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

BENEFITS

• Employer Paid, High Quality Employee Medical, Dental & Vision Care
• Low-Cost Family Health Care offered
• 11 Federal Holidays and 3 weeks’ vacation
• 401k with Generous Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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