Accounts Payable Senior Coordinator
- Military veterans preferred
2025-05-11 McCarthy Building Companies, Inc.
Other
/yr
employee
contract
St. Louis Missouri 63101 United States
McCarthy Building Companies, Inc.
Position Summary
The Accounts Payable Senior Coordinator plays a critical role in supporting national procurement efforts, project teams and suppliers to resolve discrepancies in invoicing, managing relationships, and supporting issue resolution.
Key Responsibilities
Invoice reconciliations for national suppliers:
Identify outstanding invoices via supplier online portals, McCarthy reports and national supplier AR teams and reports. Prioritize which suppliers and projects to tackle first
Coordinate resolution of outstanding invoices and credits with project teams and national suppliers
Train project staff on invoice/credit processing
Process/route invoices and credit memos as needed
Obtain and provide tax exempt certs to suppliers when needed to resolve tax issues
Manage various national supplier relationships and account administration:
Set up and term employees on Amazon, UPS, and FedEx, Business Journal and ENR
Address and resolve any issues that arise and pull in other depts as needed
Lead regular meetings with National supplier account managers to review accounts and determine ways to leverage and maximize our relationship.
Coordinate with AP to update national supplier’s system setup
Invoice processing:
National Yard and fleet payments
Monthly regional fleet invoice allocations
Rebate check allocations
Pulling supplier payment data
Occasional usage/journal entry input
National Yard G&A review and corrections
Qualifications
Minimum 5 years experience in an accounting related role, preferably accounts payable.
Must have a strong understanding of all aspects of AP processes and systems. This includes invoicing processing, correcting overpayments, processing credit memos, tax exempt certificates, supplier setup, and payment settings. Also, the ability to navigate and use system applications such as imaging tools, uploads, and reporting tools.
Must be able to work with project staff regarding billing issues with national suppliers. Be the key point of contact with national supplier AR/AP teams. Be able to bridge potential knowledge gaps and train project teams on AP best practices.
Work independently. Ability to identify projects/persons who may need assistance due to outstanding invoice balances. Ability to manage all aspects of various national supplier accounts such as Amazon, UPS, FedEx, and magazine subscriptions. Be the first point of contact with those national account managers to manage the accounts and relationships. Be able to prioritize workload.
Ability to identify ways to improve processes and outcomes. Identify ways to resolve disputes between project teams and suppliers regarding billing/invoicing. Identify source of user account issues and resolutions. Identify ways to maximize our relationship and incentives with national suppliers. Ability to identify when to pull in others as needed to resolve issues.
Be able and willing to adjust to changes in role and scope as the team evolves.
Understand impact of GL entries, PO’s, AP, journal entries, equipment classifications, and regional equipment transfers.
Proficient in MS Excel.
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
Equal employment opportunity, including veterans and individuals with disabilities.
