Director of Business Affairs - School of Engineering (CS25-139) INTERNAL CANDIDATES ONLY - Military veterans preferred

Positio Title: Director of Business Affairs - School of Engineering (CS25-139) INTERNAL CANDIDATES ONLY

Location: Edwardsville, IL


Division: Engr, School of

Apply Before: 00556

Department: Engr, School of (Admin)

FLSA: Non-Exempt

Description: Description

The Director of Business Affairs for the School of Engineering is responsible for overseeing and managing the School's budget, fiscal matters, and financial operations. This includes maintaining and reviewing state, local, and grant accounts, preparing financial reports, and advising on long-term and short-term financial strategies. The Director serves as the primary liaison between the School and the Office of the Provost, Human Resources, and University Marketing. This position also plays a key role in staff management, including support staff and student employees, and supports the creation and dissemination of promotional materials and financial content for the School. Additionaly, this role will help with event planning, training and onboarding new office personnel on an as needed basis and coordinating Coop PhD program.

Key Responsibilities:

• Financial Management: Oversee and manage the School of Engineering's budget, including state, local, and grant accounts.Provide detailed financial analysis and reporting, advising the Dean on the financial status of accounts and offering solutions as needed.Develop long-term and short-term financial goals and strategies for the School.Create budget projections, make recommendations for budgetary adjustments, and ensure alignment with the School's needs.Prepare and submit financial reports and ad-hoc information to the Office of the Provost.Utilize salary planner tools to review and adjust faculty salary increases as part of budgetary planning.
• Fiscal Oversight & Compliance: Serve as the School's liaison with the Office of the Provost on budget-related matters.Coordinate with Human Resources to ensure compliance with the University's hiring practices.Oversee the completion and accuracy of new faculty contract packets, ensuring compliance with documentation procedures, including Equal Opportunity Access & Title IX Coordinator reports.Supervise and mentor support staff responsible for fiscal duties, such as managing scholarships, promotion/tenure salary calculations, and advisor caseloads.
• Staff and Student Employee Management: Review support staff assignments, oversee operational duties, and ensure alignment with departmental goals.Hire and supervise student employees for the Dean's Office, ensuring effective management of their roles and responsibilities.
• Promotional & Visual Support: Serve as the liaison with University Marketing, coordinating and overseeing promotional efforts for the School of Engineering.Create financial and promotional presentations using a variety of software tools.Assist in the development of content for the School's publications, including the Annual Report, Dean's Report (3E), and newsletters.Manage media content received from University Marketing and other sources.Coordinate the scheduling and display of graphics and media on campus to support the School's mission and visibility.Provide support and training for the use of the School's promotional equipment.

Minimum Acceptable Qualifications

Minimum Qualifications:

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
   (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
3. Minimum of 2 years of experience in: Budgeting, Financial Spreadsheets, Data Analysis and Report Generation

Preferred Qualifications:

• Proficiency in Microsoft Office Suite, Familiarity with Adobe Premiere Pro, Canva, Adobe Photoshop, and Qualtrics
• Experience working in higher education
• Experience with faculty contracts

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 3266 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran's status.

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.

To learn more about SIUE's Mission and statement on diversity, please visit: https://www.siue.edu/about/mission-goals-plans/diversity.shtml

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .

Benefits: SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits


Opening Date: 05/12/2025

Closing Date: 5/16/2025 11:59 PM Central

Address: 1040 Rendleman Hall
Edwardsville, Illinois, 62026

Website: https://www.siue.edu/



Equal employment opportunity, including veterans and individuals with disabilities.

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