Accounts Payable Specialist - Military veterans preferred

Description:

Essential Duties and Responsibilities include the following; others may be assigned:

· Improve work methods and tooling

· Ensure an accurate and timely monthly, quarterly and year end close of Accounts Payable

· Prepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting Supervisor

· Keep work area clean and orderly

· Manage one's own time efficiently

· Evaluate self work to ensure compliance with work instructions and standards

· Check AP with ledger to make sure payments and invoices are posted daily

· Enter AP and check invoices with POs to ensure correct pricing/qty

· When entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changes

· Assist with customer calls for receipt requests

· Scan and attach all invoices into the appropriate file folder and in the ERP system

· Select all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approval

· Process checks for outgoing mail

· Scan copies of all checks and file into appropriate file folder in accounting drive

· Assist in answering phone at front desk

· Work un-invoiced receipts report on a monthly basis

· Verify accuracy of billing and revise any errors

· Follow up on NMR's on a monthly basis

· Reconcile itemized statements, bills, or invoices and record amounts due for items purchased or services rendered

· Keep records of invoices and support documents

· Resolve discrepancies in accounting records

· Verify signatures and required information on checks and other documents

· Prepare monthly use tax schedule

· Operate computers programmed with accounting software to record, store and analyze information

· Check figures, postings and documents for correct entry

· Debit, credit, and total accounts on computer spreadsheets and database

· Operate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documents

· Comply with federal, state and company policies, procedures and regulations

· Compile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses

· Reconcile or note and report discrepancies found in records

· Read and answer email on a continuous basis.

· Intermediate use of Microsoft Outlook, Word and Excel

· Intermediate use of visual MRP system

· Assist AR as needed

· Reconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have.

· Pull data from online sources and reconfigure in Excel for approval and input into ERP system

· Audit vendor files to ensure W9 forms are on file for every vendor

· Send out 1099 forms yearly

· Process employee expense reports through Concur daily

· Assist employees with questions or problems when using Concur

· Other duties as assigned

Requirements

· Experience using Microsoft Office products

· Experience performing account reconciliations

· Knowledge of Fixed Asset qualifications

Key Competencies:

· Strong organization skills

· High level of attention to detail and accuracy

· Ability to prioritize

· Professional level written and verbal communication skills

· Problem-solving skills

· Interpersonal skills

· Decision-making skills

· High level of integrity

· Ability to thrive in a fast paced, high volume, team environment

Education and/or Experience: High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferred

“This contractor and subcontractor shall abide by the requirements of 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as a protected veteran or individual with a disability, and require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals with disabilities and veterans. EO 13496: The requirements at 29 CFR Part 471, Appendix A to Subpart A are also hereby incorporated by reference.”

PI270800994