Deficiency Estimator - Military veterans preferred

CertaSite, LLC

ROLE OVERVIEW

As a Deficiency Estimator, you'll play a key role in supporting sales and service operations by preparing timely, accurate, and strategic estimates for fire and life safety deficiencies identified during inspections. You’ll work closely with field technicians and branch leadership to ensure customers receive fast, professional proposals to bring their systems into compliance — and keep them protected.

WHAT YOU WILL BE DOING

• Review inspection reports, technician notes, and system documentation to identify deficiencies and scope of required repairs.
• Prepare estimates and proposals for repair work across fire alarm, sprinkler, suppression, security, and other life safety systems.
• Coordinate with field technicians and branch leadership to clarify scope, confirm parts and labor requirements, and ensure accuracy.
• Enter and manage estimates in our CRM and workflow platforms to ensure real-time visibility and tracking.
• Support follow-up activity on open proposals to maximize conversion and backlog.
• Stay up to date on NFPA codes, local AHJ requirements, and manufacturer specs related to fire protection system components.
• Assist with standardizing pricing templates, improving process efficiencies, and sharing best practices across branches.
• Communicate with internal stakeholders and, when necessary, directly with customers to explain scope and urgency.

QUALIFICATIONS

• 2+ years of experience in service estimating, quoting, or pricing — ideally in fire protection, mechanical, or construction services.
• Familiarity with fire and life safety systems: fire sprinklers, alarms, suppression, backflow, extinguishers, etc.

IDEAL QUALITIES

• Strong organizational skills with an eye for detail and accuracy.
• Ability to interpret technical reports, schematics, and inspection findings.
• Proficiency with Microsoft Office (Excel, Outlook) and CRM or estimating tools (e.g., ServiceTrade, HubSpot, etc.)

Who are we?

CertaSite is a fast-growing fire protection and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 18 markets while serving more than 30,000 customers throughout the Midwest.

As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day, for an opportunity to make a meaningful impact, and to grow with a mission- and people-driven company focused on the customer, we hope you will consider this amazing opportunity.

Our Mission: To provide a meaningful impact to as many lives as possible.

Our Vision: To be the most dependable and simplified life safety solution on the planet.

Our Values:

• Passionate – We are on a relentless pursuit to be great, not just good enough. And we have fun doing it.
• Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
• Innovative – We believe there is always a better way. We don’t stop until we find it.
• Genuine – We do what we say, and we mean it. We are authentic and dependable.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:

• Controlled climate, office environment
• Local travel as needed; no overnight travel required
• Visit customer locations and may have meetings in field settings
• Required to sit for long periods of time, eight hours or more per day and being frequently required to use monitor, keyboard, and phone

Equal Employment Opportunity/M/F/disability/protected veteran status

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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