Senior Leader Administrative Assistant - Military veterans preferred

Join our HR team at YVFWC as the Executive Assistant to our Chief Human Resources Officer! In this critical role, you will provide high-level administrative support to the CHRO and play a key part in ensuring the smooth operation of the HR leadership office. We are seeking a highly organized, proactive professional who excels at managing sensitive information and thrives in a fast-paced environment.

Why Join Us?

• Impactful Work: Be at the heart of our HR operations, contributing to the strategic goals of the organization

• Professional Growth: Opportunities for continuous learning and development

• Collaborative Environment: Work with a supportive and dynamic team dedicated to excellence

About YVFWC

Join our team and be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job – we are a community committed to the well-being of our members.

We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families.

Visit our website at www.yvfwc.com to learn more about our organization.

Position Highlights:

• $24.28-$29.74 DOE with the ability to go higher for highly experienced candidates

• 100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine

• Profit sharing & 403(b) retirement plan available

• Generous PTO, 8 paid holidays, and much more!

What We’re Looking For:

• Proven experience in executive-level administrative support, preferably in HR or a related field

• Excellent organizational, communication, and interpersonal skills

• High level of discretion and professionalism when handling confidential information

• Strong technical skills, including proficiency with Microsoft Office and document management systems

• Ability to manage multiple priorities and adapt to shifting needs in a dynamic environment

What You’ll Do:

• Provide high-level, confidential administrative support to the CHRO, including managing calendars, coordinating travel, handling sensitive correspondence, and preparing reports

• Serve as a liaison between the CHRO and internal/external stakeholders, maintaining professionalism and discretion at all times

• Prepare, edit, and distribute professional correspondence, reports, meeting minutes, and presentation materials

• Attend meetings with or on behalf of the CHRO and ensure timely follow-up on action items.

• Maintain organized and up-to-date filing systems and databases for HR documents, policies, and procedures

• Oversee office workflow systems, process invoices, manage purchasing and maintenance requests, and monitor supply inventory

• Assist with onboarding and training for HR administrative staff and CHRO direct reports.

• Provide backup administrative support across the department as needed and manage scheduling for conference rooms

• Uphold confidentiality and ensure appropriate access to sensitive systems and data.

Qualifications:

• Associate's Degree + 5 years of experience with complex office responsibilities.

• High School Diploma or GED + 7 years of experience with complex office responsibilities.

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates diversity. We are committed to equal-opportunity employment.

Contact us at jobs@yvfwc.org to learn more about this opportunity!