Job TitleDepartment Academic Administration AssociateRequisition NumberRE50268Working TitleDepartment Name8G010:Educational Leadership StudiesWork LocationLexington, KYGrade Level42Salary Range$17.41-27.87/hourType of PositionStaffPosition Time Status Full-TimeRequired Education
AA
Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience
4 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting at a workstation for extended periods of time; lifting/caryying light-weight objects; and walking across campus.
Shift
Monday – Friday 8:00AM – 5:00PM; and occasional evenings and weekends based on unit needs.
Job Summary
The department manager position is a critical driver of departmental success, serving as the central point of coordination for administrative operations, faculty support, and stakeholder engagement. With a focus on efficiency and responsiveness, the role helps ensure the seamless daily functioning of the department by managing workflow, supporting leadership, and overseeing logistical needs such as travel reporting, purchasing, and resource coordination. The individual in this role acts as a go-to resource for faculty, staff, and students while balancing multiple priorities with discretion, professionalism, and a strong sense of initiative. From maintaining essential communication channels to supporting special projects, this role is foundational to creating a high-functioning, well-organized academic environment.
Beyond internal operations, this position plays a strategic liaison role between the department and the broader university, connecting with units across the College and centralized services to ensure compliance, alignment, and timely execution of key initiatives. Responsibilities include organizing event logistics, submitting space and facilities requests, submitting Concur reports and purchasing requests, and maintaining essential records in accordance with university policy. The individual is also instrumental in supporting faculty recruitment, graduate admissions efforts, and departmental events—bringing creativity, attention to detail, and a collaborative mindset to every task. With a strong foundation in university systems and policies, this role not only supports day-to-day operations but actively contributes to the long-term success and reputation of the department.
Skills / Knowledge / Abilities
SAP, Tableau, Microsoft Office Suite, Teams
Does this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply05/19/2025Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
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Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
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Equal employment opportunity, including veterans and individuals with disabilities.
