Administrative Assistant/Receptionist - Military veterans preferred

WSB & Associates, Inc. dba WSB

Forge ahead with WSB. WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us. 

Location: Jacksonville, Florida

What You Will Do: You will perform a wide range of administrative duties in a fast-paced and challenging environment.  The primary duties include occupying the reception desk and include:   

Administrative Support Responsibilities include:

• Providing admin assistance to multiple leaders and department staff; including those staff that are located in different states.
• Highly proficient using and creating documents using Office365
• Intermediate to advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis), Word (styles, templates), and PowerPoint (design, transitions, animation).
• Experience with Microsoft Outlook for calendar management and scheduling. 
• Scheduling meetings with internal and external clients
• Preparing and distributing a volume of incoming and outgoing mail
• Ordering food for staff and meetings, setting up meeting rooms
• Expense reimbursement
• Backing up company telephone lines on a monthly rotating basis
• Answer incoming calls/Directing calls to appropriate staff
• Greeting staff and visitors, ensuring visitors meet with appropriate staff

Additional administrative responsibilities include:  

What You Will Bring: The successful candidate will have: 

• High-energy, can-do attitude, and a willingness to take on new projects and develop new skills. 
• Knowledge of Adobe Acrobat and O365 is desired. College level educational coursework is preferred, ideally a two-year degree.  

• A desire to seek new responsibilities, focus on our staff experience and WSB culture, and potentially develop an expanded role within human resources.

• Receptive to new ideas and eagerness to advance company goals and objectives. 
• 3+ years administrative assistant experience with superior written and verbal communication skills. 
• The ability to problem solve and make decisions (such as prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required daily.  
• Strong grammar, spelling and editing capabilities are required – you will be working with staff that need assistance in this area.   
• Basic math/computation skills, flexibility and ability to work with a number of people at one time on a variety of tasks are also an important function of this job.  
• The ideal candidate will be detail-oriented, a self-starter, and be able to work independently. Proficiency in Microsoft Word, PowerPoint and Excel (intermediate – to advanced level skills) are a must. 
• Previous experience supporting other professionals is a plus. 
• The position hours are 8:00am – 4:30pm Monday through Friday.

Who We Are: 

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short- and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave. 

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email wsbrecruiting@wsbeng.com.            

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at wsbrecruiting@wsbeng.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.

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