Subcontract Assistant - Part-Time - Military veterans preferred

Job Details

Description

The purpose of your role as a Subcontract Assistant

Provide support and ensure subcontract compliance documents are received, organized, and maintained in accordance with established department process. Respond to inquiries from internal team members related to subcontractor compliance. Ensure weekly compliance holds are reviewed and removed when appropriate.

This is a part-time position, 20-30 hours per week. Role is temporary, and expected to extend through November 2025.

Administrative Support for Subcontracts team

• Learn Harris ERP systems to update compliance status. Utilize reports and queries to assist with resolving compliance holds.
• Review subcontractor documents to ensure all Harris requirements are met.
• Respond to internal and external inquiries about subcontractor compliances and initiate communication to resolve noncompliant subcontracts.
• Review weekly Accounts Payable (AP) compliance hold lists: communicate with AP, project team, and subcontractor to obtain required documents.
• General administrative scanning and filing of mailed hardcopy subcontract files. Ensure adequate and proper documentation of subcontract compliance documents.
• Upload the appropriate project specific compliance documents to the correct job files in CMIC for company reference.
• Enter simple subcontracts and change orders as assigned.

Organization Administrative Support

• Special projects assistance as requested.
• Front desk lunch coverage.

What we're looking for in you

• Associates degree in business administration or equivalent preferred.
• Proficient with MS Office—including Outlook, Word, and Excel.
• 2+ years writing business level correspondence.
• Must be able to write clear, professional emails, and communicate effectively with field personnel, subcontractors, owners and others.
• Ability to take direction from multiple stakeholders and prioritize requests.

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Compensation

Pay Range: $18.95 - $28.43 per hour.

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience.

Qualifications

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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