Executive Assistant - Military veterans preferred

Position Title: Executive Assistant

Requisition ID: R100498

Location: Irvine, CA

Full/Part-Time: Full time

About Us:

Learfield is the leading media and technology company powering college athletics. Through its digital and physical platforms, Learfield owns and leverages a deep data set and relationships in the industry to drive revenue, growth, brand awareness, and fan engagement for brands, sports, and entertainment properties. With ties to over 1,200 collegiate institutions and over 12,000 local and national brand partners, Learfield’s presence in college sports and live events delivers influence and maximizes reach to target audiences. With data-based solutions for a 365-day, 24/7 fan experience, Learfield enables schools and brands to connect with fans through licensed merchandise, game ticketing, donor identification for athletic programs, exclusive custom content, innovative marketing initiatives, NIL solutions, and advanced digital platforms. Since 2008, it has served as title sponsor for the acclaimed Learfield Directors’ Cup, supporting athletic departments across all divisions.

Our people-first culture is the foundation of our business and is reflective of our approach to building meaningful relationships with our employees, partners, and fans. The company strives each day to deliver the mission statement and embody the core values that make Learfield an exciting place to work.

Our Mission

Powering the connection of fans to the brands and experiences they love.

Our Core Values

Build Trust | Be Fans of One Another | Power Tomorrow | Create & Connect Communities | Have Fun

We are seeking an Executive Assistant (EA) to support the President of Sports Properties at Learfield, with additional support for the EVP of Global Partnerships. This is an exciting opportunity for a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment. As the Executive Assistant, you will play a critical role in ensuring the smooth and efficient operation of both executives' offices, providing high-level administrative support, and contributing to the success of the team.

Key Responsibilities

• Calendar & Schedule Management: Manage the President’s and EVP’s calendars, scheduling meetings, travel, and appointments, ensuring their time is efficiently allocated.
• Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for the President, EVP, and other executives as needed.
• Communication Liaison: Serve as a point of contact between the executives and internal/external stakeholders, effectively handling communication and prioritizing urgent matters.
• Meeting Support: Prepare agendas, take meeting minutes, and track follow-up items. Ensure meetings are well-organized and run efficiently.
• Event Coordination: Assist in the planning and execution of internal and external events, including conferences, team meetings, and special projects.
• Document Preparation: Draft and proofread correspondence, presentations, and reports for the executives' review and approval.
• Project Management: Assist with special projects and initiatives, working closely with other members of the leadership team.
• Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality.

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Qualifications

• Bachelor's degree required, or equivalent work experience.
• Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
• Exceptional organizational and multitasking skills, with a keen attention to detail.
• Strong communication skills, both written and verbal, with the ability to interact effectively with internal teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently and anticipate the needs of the executives.
• A proactive, can-do attitude with a willingness to take on new challenges.
• Strong problem-solving skills and the ability to manage competing priorities.

Why Learfield?
At Learfield, we offer a dynamic, fast-paced work environment where you’ll have the opportunity to support two top leaders in sports properties. You’ll also be part of a company that values innovation, teamwork, and the drive to succeed.

If you’re looking to take your career to the next level and be an essential part of a high-performing team, we encourage you to apply today!

Pay Transparency
The approximate base pay range for this position is $70,000 to $100,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Individuals may also be eligible for an annual discretionary bonus and/or sales compensation. Actual compensation may vary based on factors including but not limited to job-related knowledge, skills, and experience as well as geographic location.

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (including Parental Leave), Paid Holidays, 401(k), and Short/Long Term Disability.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.

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