Receiving Clerk (Property Specialist, Senior) - Military veterans preferred

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Receiving Clerk (Property Specialist, Senior)

US-OR-Portland

Job ID: 2025-34488
Type: Regular Full-Time
# of Openings: 1
Category: Facilities/Custodian/Trades
Portland, OR (Marquam Hill)

Overview

Guidance:

• Reviews work load, plans and organizes work. Continually monitors status of on-going work to ensure that appropriate personnel are available for work assignments. Distinguishes irregularities in workflow, solves problems, evaluates and establishes work priorities.
• Adjusts work levels and reassigns task or duties as required to accomplish workload. Performs administrative record keeping and duties associated with Central Receiving operations. Collaborates with building management teams regarding events, changes in processes and schedules and reporting of issues.

Dock Management:

• This position works with incoming couriers daily to ensure that trucks are unloaded quickly to allow for large volumes of trucks to utilize the dock in a limited amount of time. This includes coordinating the efforts needed to schedule daily availability of staff and dock space for vendor deliveries and pickups, scheduling dock bays, etc.

Receiving shipments into the SQBX / Oracle system:

• This position will be responsible for the final receiving and tracking of packages via our enterprise-wide financial system (Oracle) and/or our digital tracking system (SQBX). This ensures timely receipt and payment of invoices by OHSU to vendors. This position is also responsible for maintaining an accurate database within SQBX.

Sorting and delivery of shipments:

• This position will deliver to many different buildings, floors, units, departments and specific rooms based on the particular routes and delivery needs.
• Shipments will be delivered through various means; most consist of walking routes using carts and hand trucks.

Customer Service:

• Provides consultation and resolves customer complaints in a timely and professional manner. 

Other Duties as Assigned

• Experience performing stores and inventory work; AND 

   

• Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods.

   

• Current Driver’s license and driving record that meets OHSU’s driving requirements. 

Job Related Knowledge, Skills and Abilities (Competencies):

• Customer service skills. Must be personable and able to handle customer service inquiries.
• Ability to operate a wide array of warehouse equipment.
• Handtrucks, pallet jacks, dolleys, and electric carts.
• Ability to learn and retain customer names and delivery locations.
• Proficient with financial receiving software.
• Proficient with digital package tracking hardware and software.
• Proficient with outbound shipping and recipient screening software and regulations.
• Proficient with Microsoft Office.

• High School Diploma or Equivalent plus 3 years of field experience in logistics.
• 3 years in a fast-paced warehouse / Shipping & Receiving / mail room environment.
• 3 years of demonstrated professional customer service skills both over the phone and in person and previous lead worker experience.
• OHSU Dangerous Goods Shippers Certification
• FedEx Dangerous Goods by Air Certification
• DOT Hazmat Certification
• Radiation Safety Certification

Job Related Knowledge, Skills and Abilities (Competencies):

• Knowledge of the OHSU campus and culture.
• Proficient with Oracle financial receiving software.
• Proficient with SQBX digital package tracking hardware and software.
• Proficient with FedEx and UPS outbound shipping and Visual Compliance recipient screening software.
• Knowledge of DOT and IATA shipping regulations.

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