E-Billing Administrator - Military veterans preferred

Job Category: Billing
Risquisition Number: EBILL001163
Posted: June 4, 2025
Full-Time
Pittsburgh, PA 15219, USA

Job Details

Description

E-Billing Administrator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently recruiting for an E-Billing Administrator in our Pittsburgh or Philadelphia, PA location. The primary duties of the E-Billing Administrator are to track and monitor the submission and acceptance of e-billed invoices through eBillingHub and specific vendor sites. The E-Billing Administrator assists Billing and Collections Coordinators as needed to help resolve submission issues, including submitting budgets and appealing invoice rejections and reductions via vendor sites. Routinely checks for new matters and rate approvals on vendor sites and works with the Billing team to ensure data integrity in Elite 3E.

This position may be fully remote with the exception of occasional necessary trainings, meetings, or projects. Applicants must live within one hour commute time of office location.

Key Responsibilities:

• Work with the Billing team to submit and track invoices to vendor sites via eBillingHub in accordance with Outside Counsel Guidelines.
• Ensure invoice acceptance in vendor sites such as Legal Tracker, T360, and others.
• Perform a first-level attempt to correct e-billing issues such as fixing block-billing and task codes, and resubmit any rejected invoices.
• Monitor vendor sites for newly created matters and work with Billing team to set up matters in Elite 3E.
• Review vendor sites for timekeeper rate approvals and communicate rate adjustments to Billing and Pricing teams as necessary.
• Assist the e-billing Supervisor in suggesting actions the Billing team might take in the future to avoid reductions and rejections of certain line items.
• Other duties as assigned by the Billing Manager.

Skills and Requirements:

• Associate’s degree with emphasis in business or accounting, or equivalent work experience preferred.
• Prior experience with billing or other accounting functions required, ideally in a Law Firm environment.
• Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as T360, Legal Tracker and CounselLink, desirable.
• Flexibility to work overtime and weekends, if needed, particularly during 4^th Quarter.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.

Why should you work at Buchanan Ingersoll & Rooney PC?

Our Firm offers an outstanding benefits package that includes:

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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