Part-time, Temporary Secretary, Mathematics Department - Monroe Community College - Military veterans preferred

Monroe Community College

Location: Rochester, NY Category: Support Staff/Civil Service Posted On: Tue Jun 3 2025 Job Description:

Job Function:

This position provides administrative support to the Mathematics Department. The role operates under the general supervision of the Department Chair with significant independence in managing inquiries, facilitating departmental operations, and ensuring efficient communication between students, faculty, and college offices.

Key Responsibilities:

Department & Student Support

• Acts as the primary contact, responding to inquiries from students, faculty, parents, and college departments.
• Assesses student needs, provides guidance on advisement and registration, and resolves concerns related to academic policies.

Chair & Faculty Assistance

• Manages the Department Chair's calendar, scheduling meetings and appointments.
• Composes correspondence on behalf of the Chair and transmits departmental policies to faculty.
• Maintains department files, including records of course substitutions, grade changes, faculty workload data, and employment records.
• Assists new full-time and adjunct faculty with onboarding, system access, HR procedures, and departmental protocols.
• Prepares department meeting agendas and arranges meeting rooms.
• Assists with department functions, workshops, and recognition ceremonies, including securing materials and refreshments.

Budget & Purchasing

• Processes purchase orders, oversees deliveries and installations, and manages inventory for office supplies and educational materials.

Course & Exam Administration

• Coordinates the creation of the final exam schedule and tracks textbook orders for each academic cycle.
• Maintains records retention for final exams, grades, and attendance for adjunct-taught courses.

Human Resources & Payroll

• Supports the hiring processes for faculty and adjuncts, including job postings and interview scheduling.
• Assists with HR process and payroll for Learning Center tutors and student aides.

Other duties as assigned

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Required Qualifications:

• Graduation from high school or possession of an equivalency diploma.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Job Type: Part-time, Temporary

Hours: 15-20 hours per week

Salary: $22/hour

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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