Posting Details
Position Number005279Position TitleExecutive Assistant I - 005279DivisionResearch and Economic DevelopmentDepartment140410 - Office VP Research and Economic DevMinimum Qualifications
High school diploma or equivalent and six years of progressively responsible administrative and secretarial experience. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Office of Research and Economic Development is seeking to hire an Executive Assistant I. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides administrative support to the Vice President for Research and Economic Development.
- Schedules and coordinates workshops, conferences, meetings, and other events.
- Serves as Banner super-user for the division.
- Participates in organizational and program matters utilizing an extensive knowledge of the division head’s jurisdiction, policies, and views.
- Makes travel arrangements, schedules, appointments, and maintains calendar for the VP.
- Prepares travel requests and travel reimbursement documents, personnel action forms, requisitions, purchase orders, and direct pays.
- Receives incoming mail.
- Orders and maintains office supplies.
- Assists with the collection of annual assessment data.
- Composes and responds to inquiries not requiring the personal attention of the supervisor.
- Prepares various letters, documents, and forms as directed.
- Researches, creates and/or edits complex reports and documents.
- Reviews and edits documents for accuracy and completeness.
- Maintains compliance with University Brand guidelines.
- Creates and/or edits PowerPoint presentations and other materials as requested.
- Serves as recording secretary at research committee meetings and prepares meeting minutes.
- Prepares research committee appointment letters as requested.
- Collects bi-weekly and monthly attendance reports from all Office of Research and Economic Development (ORED) staff for supervisor’s approval.
- Files signed/approved staff attendance reports within the appropriate personnel file and provides appropriate copies to supervisor for electronic timesheet approval.
- Completes special assignments as requested.
- Maintains confidential files and documents.
- Performs Notary Public duties.
- Supervises student assistant to include assigning duties and checking work.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date06/06/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI272884685
