Posting Number:
0601209
Position Title:
Staff Accountant
FLSA:
Exempt
Job Type:
Full-Time
Staff Term:
12 Months
Staff Work Schedule (hours/dates):
M-F 8:30 - 4:30
Academic Year Schedule (dates):
Faculty Term:
Position Type:
Staff
Department:
Accounting Services
Job Summary/Basic Function:
The position of Staff Accountant, under the supervision of the Associate Controller, is to provide general accounting support and provide efficient and effective customer services in a complex financial environment. This position provides support to the payroll, accounts payable, and accounts receivable functions of the College.
Accounts Payable (10%)
- Serve as backup for other staff to ensure uninterrupted processing of weekly ACH/check runs
- Monitor and maintain the prepaid expense workpaper
- Download monthly check activity from the bank and reconcile the outstanding checks in Banner
- Perform monthly direct pay reconciliation, booking direct pays in Banner
- Process and reconcile foreign wire payments
- Monitor check aging and submit unclaimed property to the applicable state
- Maintain AP schedules, reconciling balance to general ledger on a quarterly basis
Payroll (40%)
- Serve as backup for other staff to ensure uninterrupted processing of biweekly/monthly payroll
- Assist payroll associate with travel reimbursement processing
- Download monthly check activity from the bank and reconcile outstanding payroll checks in Banner
- Prepare year end payroll, benefit, and vacation time entries/accruals
- Prepare annual reconciliation of payroll expense for the audit
- Assist budget office with salary reconciliations
- Review payroll/benefit holding accounts on a quarterly basis, investigating any variances
Monitor and reconcile the College’s PCARD credit card purchasing system (20%)
- Track users with missing receipts/coding and send reminder emails
- Track transactions with missing supervisor approval and send reminder emails
- Download monthly transaction data and load data into the general ledger system (Banner)
- Track foreign credit card purchase transactions for the annual tax return
- Conduct quarterly internal audit of transactions to ensure compliance with Pcard policies
- Reconcile the card holding account in Banner, assuring a 0 balance after statement
payment
Cash Receipts/AR (20%)
- Process over the counter receipts, preparing deposit slip for the bank or utilizing mobile deposit.
- Process petty cash requests
- Track nursery school receivable, payment plans, and receipts utilizing Banner and FACTS platform.
- Download and reconcile monthly credit card receipt data to deposits and upload revenue to Banner
Assist with year end tax forms including (10%)
- Forms 1099
- W2s and W3 form
- 1042s forms
Perform all other duties and responsibilities as assigned by the supervisor. This may include
attendance of and participation in required training for this role or cross training for other accounting procedures.
Minimum Qualifications:Bachelors degree in accounting or related field which can be substituted for adequate years of professional experience.
Preferred Qualifications:Bachelors degree in accounting or related field, experience in higher education industry
Compensation and Benefits:To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.
When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.
The anticipated hiring or recruitment range for this position is $60,000 to $65,000.
Physical Demands:ADA Statement:Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Eeo Statement:Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.
Posting Date:06/06/2025
Closing Date:Open Until Filled:Yes
Contact(s):Office of Human Resources
Contact Phone/Extension:508-286-8206
Contact Email:careers@wheatoncollege.edu
Contact Fax:Special Instructions to Candidates:The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases.
References:Supplemental Questions:Required fields are indicated with an asterisk (*).
Optional & Required Documents:Required Documents- Cover Letter
- List of References
- Resume
Optional Documents
Equal employment opportunity, including veterans and individuals with disabilities.
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