Executive Assistant - Military veterans preferred

Position Title: Executive Assistant

Requisition ID: R100543

Location: Dallas, TX

Full/Part-Time: Full time

About Us:

Learfield is the leading media and technology company powering college athletics. Through its digital and physical platforms, Learfield owns and leverages a deep data set and relationships in the industry to drive revenue, growth, brand awareness, and fan engagement for brands, sports, and entertainment properties. With ties to over 1,200 collegiate institutions and over 12,000 local and national brand partners, Learfield’s presence in college sports and live events delivers influence and maximizes reach to target audiences. With data-based solutions for a 365-day, 24/7 fan experience, Learfield enables schools and brands to connect with fans through licensed merchandise, game ticketing, donor identification for athletic programs, exclusive custom content, innovative marketing initiatives, NIL solutions, and advanced digital platforms. Since 2008, it has served as title sponsor for the acclaimed Learfield Directors’ Cup, supporting athletic departments across all divisions.

Our people-first culture is the foundation of our business and is reflective of our approach to building meaningful relationships with our employees, partners, and fans. The company strives each day to deliver the mission statement and embody the core values that make Learfield an exciting place to work.

Our Mission

Powering the connection of fans to the brands and experiences they love.

Our Core Values

Build Trust | Be Fans of One Another | Power Tomorrow | Create & Connect Communities | Have Fun

Learfield is seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support three Executive Vice Presidents (EVPs) within our Sports Properties group. This individual will play a critical role in ensuring the smooth and efficient operation of their offices by managing calendars, coordinating travel, and serving as a trusted point of contact. In addition, the EA may provide limited administrative support (such as expense processing or meeting coordination) to key leaders who report into these EVPs.

This is an exciting opportunity for someone who thrives in a fast-paced environment, excels at juggling multiple priorities, and is motivated by supporting senior leadership in a dynamic and high-visibility organization.

Key Responsibilities:

• Calendar & Schedule Management: Manage complex calendars for three EVPs, scheduling meetings, coordinating priorities, and ensuring efficient time management.
• Travel Coordination: Arrange travel logistics including flights, accommodations, and itineraries for the EVPs and, as needed, for their direct reports.
• Communication Liaison: Serve as a point of contact between the EVPs and both internal and external stakeholders. Triage messages and ensure timely responses to high-priority matters.
• Meeting & Event Support: Prepare agendas, take notes, track action items, and coordinate logistics for key meetings, offsites, and events.
• Document & Presentation Prep: Draft, edit, and format presentations, reports, and correspondence with attention to detail and tone.
• Expense & Admin Support: Manage expense submissions and reimbursements for the EVPs, and provide limited assistance to their direct reports as needed.
• Project Coordination: Support special projects or initiatives in partnership with other internal stakeholders.
• Confidentiality: Handle sensitive information with professionalism, discretion, and integrity.

Qualifications:

• Bachelor’s degree or equivalent work experience required.
• Minimum of 4 years of experience as an Executive Assistant, preferably supporting multiple senior leaders.
• Strong organizational, problem-solving, and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office Suite, especially Outlook, Teams, PowerPoint, and Excel; experience with Concur or similar tools is a plus.
• Demonstrated ability to work independently, anticipate needs, and proactively manage shifting priorities.
• Positive, service-oriented attitude and a high degree of initiative.
• Proven ability to manage confidential matters with sound judgment and discretion.

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (including Parental Leave), Paid Holidays, 401(k), and Short/Long Term Disability.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.

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