Kitchen Administrative Assistant (Part Time) - Military veterans preferred

Job Purpose:

The Kitchen Admin is responsible for market administrative reporting duties and tasks within the kitchen operations for Air Culinaire Worldwide (ACW). This position will conduct daily, weekly, and monthly duties and tasks that support the day-to-day business and operation that contribute to the overall success of the business.

Responsibilities and Associated Duties:

Primary Daily Administrative Duties

• Provide office and logistics administrative support to kitchen.
• Answering phones – Identifying Top Tier Clients for the kitchen
• Daily accounting, reconciling credit card, receipt, and general reportable expenses
• Compile list of missing receipts and reconcile via emails to GM weekly
• Work on searching for missing receipts and obtaining copies, document those consistently missing receipts.
• Verify, audit, and submit work related reimbursable expense forms for ACW staff
• Create, schedule, and maintain approved spreadsheets to track airport badging, CBP filing and custom seals (Market Specific)
• Updating of accurate inventory items and prices
• Monthly review and verification of initial COGS and corrections before the 2nd of each month for closing
• Daily communication and verification of alcohol vendors invoicing and reporting
• Invoicing of customers for all lockers & items and deliveries (from locker vendors and kitchen)
• Create orders in D365 for locker billing at the time of receipt of bills from locker vendors
• Enter all daily sales into D365 on behalf of ground catering, café or ghost kitchens (as applicable)
• Daily pricing in D365 of zero priced items
• Utilize all administrative software and reporting requirement - office 365, ACES and Coupa daily
• Execute Daily Coupa expense report audits during reconciliation and all financial reporting needs
• Monitoring and communication of Shipday and kitchen photo compliance
• Fleet Management Portal, maintenance, fueling, and mileage reporting

• As Needed Duties

1. Participating in weekly “team huddle” meetings in kitchen with assigned manager
2. Handling of escalated issues direct with the customer, kitchen or onsite as needed – in conjunction with Guest Service standards
3. Participating in kitchen meetings (local & Teams) to discuss direction/concerns within department
4. Delivering of catering orders when needed
5. Shopping and Procurement when needed
6. Any additional duties as assigned by management

Benefits:

• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions.
• Plan entry is the first day of the month following 30 days of employment.
• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

Measures of Success:

- Specific Job Responsibilities

- Stellar Customer Service

- Integrity & Accountability

- Entrepreneurial Spirit

- Teamwork Commitment

Knowledge, Experience and Skill Requirements:

- High School diploma or equivalent required, Bachelor’s Degree in Hospitality or Culinary Field

preferred.

- Experienced in handling administrative reporting and client relationships in a business environment.

- Prior experience with catering/culinary operations or hospitality required

- Possess exceptional organizational and administrative skills and the ability to multi-task during

regular business operations.

- Must dress professionally and be capable of professional communication, both verbally and written.

- Proficient in Basic Computer Navigation, MS Outlook/Word/Excel and administrative software function.

- Knowledge of modern office procedures and methods including telephone communications, office

systems, record keeping, and proper formatting/etiquette of correspondence.

- Ability to establish priorities on a daily basis, work independently, proceed with objectives and

resolution of issues.

- Schedule flexibility is a must, including evening, weekend, or holiday hours as necessary.

- Must be able to do basic math, planning, organization and facilitation of service initiatives.

- Must be able to lift 40-pounds.

Final candidate for the position will be required the following:

• Pre- employment criminal background check
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

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Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.