Faculty Assistant - Military veterans preferred

Harvard University


Position Title: Faculty Assistant

Req ID: 68302BR

School or Unit: Faculty of Arts and Sciences

Description: Job Summary

This position provides administrative support to Department of Economics' faculty members,and is responsible for routine tasks including calendaring, travel and reimbursements,administrative course support, and correspondence assistance. The position is a member of thedepartment's robust faculty support team, reporting into the Associate Director of FacultyServices.

Position Description

Communications

Responsible for management and quality control of high-level email account for faculty. Composes and edits emails, letters, memos, reports and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Prepares copy for publication or submission of grant proposals and/or reports. Answers phone and email inquiries. May prepare and coordinate job market reports and letters of recommendations. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. May be required to provide transcription services.

Travel and Reimbursement

Arranges for meetings, appointments, and travel arrangements, adhering to University guidelines and grant policy. Prepares and submits all reimbursement reports. Maintains financial reports of expenditures.

Calendar Management

Develops and maintains administrative support system for complex faculty calendaring and travel planning for faculty. Proactively manages calendars with attention to logistics and anticipates the needs of faculty member. Determines priority status of meeting requests; triages requests; refers and schedules as appropriate.

Course and Research Support

Serves as administrative contact faculty members' research activities. Creates lecture materials, prepares course materials, builds PowerPoint presentations. Maintains faculty members' websites and course sites; builds special websites for specific events or research. May assist with administrative tasks related to workshops and seminars the faculty member is leading.

Basic Qualifications

3 years' work experience; education beyond high school can count towards experience. Experience with Microsoft Office.

Additional Qualifications and Skills

Solid working knowledge of office processes and systems, and of related computer softwareand electronic communication tools. Strong organization and interpersonal skills withexperience providing complex administrative support to one or more individuals. Ability to workacross teams and with a variety of projects and constituencies.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/benefits-wellbeing) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-JB1

Department Office Location: USA - MA - Cambridge

Job Code: 403028 Faculty Assistant II

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: Social Sciences

Salary Grade: 053

Department: Economics


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Part-time

Pre-Employment Screening: Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.



Equal employment opportunity, including veterans and individuals with disabilities.

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