Office Professional - Military veterans preferred

2025-06-15
University of Central Missouri
Other

/yr

  employee   contract


Warrensburg
Missouri
64093
United States


The University of Central Missouri is an equal employment opportunity employer


Salary $35,360.00 Annually
Location UCMO - Warrensburg, MO
Job Number 999496
Division Residence Life Administration
CategoryClerical & Data Entry / Higher Education

Description

Responsible for employment processing and records of employee system such that qualifications for student employees are checked, students are properly placed or removed from payroll. Ensures that agreements and payroll forms are properly filled out and signed. Prepares student job assignments and payroll information forms for all student employees.

Assist in maintaining payroll records for student and graduate staff of Residential Life. Assist with processing student staff time records. Maintains accurate and complete employee files for all student staff. Ensures all employees have access to scheduling software and appropriate privileges in software.

Processes and maintains record for all housing exemptions accurately and timely. Corresponds to students with results of exemptions. Manages the exemption database.

Monitor and manage housing email communications by promptly reviewing, responding, and routing messages to appropriate parties in a timely manner.

Greet and assist in-person and telephone customers

Cross-trained to fill in for department accountant including bill payment and other daily tasks.

Cross-trained to fill in within the office in times of absence such as assigning students to rooms and/or apartments, making room changes, and providing other customer services.

Assists with entering student codes into Banner.

Scan and index student records into university document imaging system (Xtender)

Maintain accurate and updated records and databases for microwave and refrigerator rentals and the care package program.

Examples of Duties

30% Employment and payroll processes

  • Verifies eligibility of undergraduate staff applying for positions.
  • Process and maintain all hiring and removal from employment records for student staff including human resources documents, payroll documents, and When To Work software access (over 110 employees).
  • Cross-train timesheet approval processes and serve as a backup in this role.
  • Maintain accurate and complete employee files for all student staff in Xtender.
  • Post housing staff and graduate staff room and meal credits within the Banner system.

30% Receptionist responsibilities
  • Provides daily support for the Central Office of University Housing.
  • Monitor and manage all housing email communications by promptly reviewing, responding, and routing messages to appropriate parties in a timely manner.
  • Answer telephones and voicemails, provide information, and direct calls as appropriate.
  • Assists students, parents, and visitors with multiple issues.
  • Direct students in filling out forms, including meal plan agreements, housing agreements, exemptions, and housing cancellation requests.
  • Daily distribution of mail and posters.

30% Administer housing administrative processes
  • Daily downloading and processing of meal plan requests. Includes team effort processing during the bulk window of activity.
  • Reconcile meal plan purchases and cancellations.
  • Reviews and processes all housing exemption requests, including sending follow-up correspondence to students, as well as manages the exemption database.
  • Assign all received housing appeals and track the completion of appeals.
  • Scan and index student records into the university document imaging system (Xtender)
  • Assists with coding student records within the Banner system.
  • Prepares lists and notifications for housing service programs such as lofts, refrigerators, microwaves, and care packages.
  • Perform other tasks assigned by senior staff of Housing.

10% Crosstrain other roles
  • Crosstrain to fill in for the department accountant to include the paying of bills and other daily tasks.
  • Crosstrain in operation positions to include assigning students to rooms and/or apartments and room changes.
  • Crosstrain to assist with payroll approval processes.
  • Crosstrain to edit and revise departmental Google Site.


Typical Qualifications

Education:
  • High school diploma or equivalent

Experience:
  • Two (2) years office experience as administrative assistant required
  • Two (2) years of customer service experience required.
  • Knowledge and familiarity with computer programs such as Excel, Word, Access, PowerPoint, Google Sheets, Google Docs, and Gmail preferred.


Supplemental Information

Physical/Environmental Factors:
  • Lifting (weight) - 30 lbs


Special Instructions:

Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.


Benefits

Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:
  • 28.75% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
  • Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
  • Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
  • Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
  • Available Health and Dependent Flexible Spending Accounts;
  • University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
  • Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
  • The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
  • The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
  • An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
  • UCM offers an Employee Discount Program through Working Advantage.
To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our benefits page!




Equal employment opportunity, including veterans and individuals with disabilities.

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