Executive Assistant to EVP - Military veterans preferred

Servicon Systems, Inc.


EEO Statement: Equal Employment Opportunity/M/F/disability/protected veteran status

Servicon Systems is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Executive Assistant

US-CA-Culver City

Job ID: 2025-6449
Type: Full-Time
# of Openings: 1
Category: Administrative/Customer Service
Specialty Services


Who We Are

We are women-owned and operated, with over 50 years of expertise as a leading environmental solutions provider, focused on infection prevention for complex facilities. As a local and privately held company, we are agile and can maneuver quickly to support the needs of our people and clients.

One of our greatest strengths is our Culture of Caring. From our CEO to the front-line staff, Servicon embodies our vision of creating healthy environments for people to thrive. Servicon focuses on three essential elements for establishing a Culture of Caring and Excellence: People, Programs, and Performance. These components represent our strong value alignment, positively impacting patient care, infection prevention, and throughput.

We are looking for an Executive Assistant who is focused, yet flexible; professional, yet personable, and knows how to create order from chaos. In this role, you will provide high-level administrative and clerical support to the Executive Vice President of Operations, ensuring the best client and employee experience while offering solutions to our field Operations management.

As part of our dynamic team, you will be given the opportunity to contribute to strategic initiatives, support high-level executives, and gain exposure to various areas of the business. We are committed to fostering a culture of adaptability, proactive problem-solving, which allows you to thrive in a high-growth and fast-paced environment. 

EVP Support

• Manage the EVP’s email, calendar, prioritize tasks, schedule appointments, set agendas, and coordinate travel arrangements
• Draft, edit, and proofread correspondence, presentations, and reports
• Organize and triage emails, ensuring that important items are prioritized
• Act as a gatekeeper and trusted right-hand person, handling confidential and high-priority matters

Operations Support

• Ensure client and contract information is accurate and up-to-date in Salesforce
• Manage data related to shift assignments, payroll, timekeeping, job setups, and billing
• Partner with key leaders to gather information, prepare presentations, and coordinate schedules for the Biannual Client Survey
• Serve as the subject matter expert for corporate workforce management systems, including iCIMS, Kronos (UKG), and Salesforce
• Work closely with the Accounting team to ensure accuracy in billing, headcount reporting, supplies, account changes, and resolving discrepancies
• Maintain up-to-date Union and Wage & Hour information for all relevant locales, becoming the go-to resource for wage and hour classifications
• Oversee contract file management in Salesforce and collaborate with Sales and Operations on new contract start-ups
• Assist with various tasks and special projects as assigned

• Minimum of 3+ years experience in a C-Suite Executive Assistant role or equivalent 
• Advanced knowledge and applications in Microsoft Suite (Excel, PowerPoint, Outlook Email & Calendar Management)
• AI knowledge and applications
• Excellent interpersonal and communication skills (written/verbal)
• Ability to thrive in a fast-paced, dynamic environment
• Exceptional attention to detail and adaptability to competing priorties 
• Exceptional organizational skills with a keen eye for detail
• A proactive attitude and a problem-solving mindset

Environment

Environment may also include manufacturing, laboratories, offices, cleanrooms, offices and production areas, interacting with employees and clients throughout the job site. May require long periods of walking, standing, sitting, climbing, bending, reaching, stretching, leaning, stooping, and crawling, ability to lift up to 40 pounds, may require frequent travel to company job sites, the corporate office, Carson Warehouse or other locations for meetings or projects.

• The satisfaction of driving real change in the industry and people’s lives
• A diverse community of people who are driven by a shared purpose
• A business that acts with integrity in all interactions with co-workers, leaders, and customers
• We value others and build success by appreciating differences in thought, opinion, background, skills, and perspectives
• An environment of continuous learning and development
• Flat organizational structures which elevate employees’ level of responsibility
• Meaningful opportunities for professional development and mentoring

Pay Range and Compensation Package

A reasonable estimate of the current base salary range for this position is $85,000 – 95,000. Actual compensation offered may vary depending on skill level, experience, and/or education. You will also be eligible for annual cash bonuses based upon performance and other factors. Servicon offers a competitive total rewards package, which includes premier low-cost medical, dental, and vision insurance, 401k, sick leave, vacation time, employee assistance program (EAP) Employee discount programs and much more.

Equal Opportunity Statement

Servicon fosters a more diverse, equitable, and inclusive environment for employees, clients, partners, and communities. We are committed to ensuring every community member feels valued, understood, empowered, and has a greater sense of belonging with opportunities to thrive.

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