ArchKey Solutions
Position Title: Fleet Director
Location: Minneapolis, MN, United States
Category: Tools/Warehouse
Description: Description
Fleet Director
This position is based out of our Minneapolis, MN office
About ArchKey
ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible.
We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.
Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.
About the Position
Responsible for financial and operations management of the overall fleet program. This position will oversee fleet strategy, regional and national operations, life cycle analysis options, maintenance, leasing, rentals, and vendor relationships. This role ensures the fleet operates efficiently, safely, and cost-effectively in alignment with the company's mission statement, policies, and regulatory compliance standards. The position requires strong leadership, logistical insight, financial acumen, and strategic planning skills. This role collaborates closely with construction executives, senior leadership, labor managers, and regional fleet managers to align fleet operations with project demands.
Our Ideal Candidate
- Has excellent financial and operational management experience
- Can flex and adapt to the growing needs of the business.
- Promotes and models the Company mission, vision and values through ethical practices
Day in the Life
- Creates, communicates, and maintains corporate fleet policies and procedures to include information regarding vehicle assignment, personal use, replacement, and other critical related topics. Creates and maintains positive customer, vendor, and community relationships.
- Oversee the acquisition, leasing, maintenance, and disposal of company vehicles.
- Ensures compliance with DOT, OSHA, EPA, and local vehicle regulations.
- Monitors fleet performance metrics and generate detailed operational reports.
- Manages vendor relationships for vehicle procurement, maintenance, fuel, and telematics services.
- Supervises regional fleet managers, mechanics, and/or external service providers.
- Ensures timely registration, licensing, and insurance of fleet assets.
- Coordinates training for vehicle safety, driver compliance, and environmental impact.
- Collaborate with departments to forecast fleet needs based on business growth and service demand.
- Leverages automotive industry knowledge and expertise to provide technical support regarding field vehicle issues and concerns. Provides technical leadership, support and guidance on vehicle sustainability, design and maintenance intervals and maintenance process opportunities.
- Leads and manages the annual budgeting process and manages financials related to fleet operations. Reports fleet expense performance regularly to senior management, including annual report when submitting the following year's budget. Leads cost accounting for all vehicle related expenses across all business units.
- Analyzes and selects new vehicles to order, lease and equip in accordance with specifications provided by each operating division. Oversee the sale of leased vehicles via wholesale or auction markets. Manages, assigns, and tracks the appropriate use of pool vehicles as required.
- Analyzes and recommends potential cost savings programs for fleet, such as predictive analytics or GPS tracking, and leads program design and implementation.
- Manages fleet program details related to fuel cards, accident management, maintenance, and other administrative activities. Provides training and ensures accountability of vehicle safety procedures, processes, and initiatives.
- Tracks Total Ownership Cost (TOC) for each vehicle for vehicle selection and replacement. Creates and analyzes vehicle cost and exception reports. Maintains confidentiality of pricing information and negotiation related to fleet purchasing and operations.
- Develop and implement fleet strategies that support current and future project needs.
- Optimizes fleet utilization and lifecycle management across all equipment categories.
- Create and implement fleet policies and procedures to include information regarding vehicle assignment, personal use, replacement, and other critical related topics. Creates and maintains positive customer, vendor, and community relationships.
- Identifies opportunities for cost savings through vendor negotiations, fuel efficiency, or equipment standardization. Oversees fleet program details related to fuel cards, accident management, maintenance, and other administrative activities.
- Negotiate contracts and service level agreements to ensure competitive pricing and high-quality service.
- Manages acquisition, leasing, disposal, and replacement schedules of vehicles. Maintains asset records including registration, titles, warranties, and equipment logs.
- Utilizes fleet management software to monitor usage, track KPIs, and report performance metrics.
- Analyze fleet data to support decision-making and forecast equipment needs.
- Provides high quality communications, hiring, mentoring, and training to staff and other coworkers as needed. Coaches employees and provides performance feedback regularly. Plans, measures, and ensures compliance with the department budget.
- Cultivates strong and cooperative working relationships with internal and external customers and vendors that reflect and support the Company's core values and meet or exceed the customer's expectations.
- Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
- Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
- Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.
Minimum Qualifications
- Bachelor's degree or equivalent work experience in Construction Management, Logistics, Business, or a related field.
- Minimum 8 years of experience in fleet management or relevant work. Skills and experience using asset tracking software, and the ability to learn and master new systems, software, and reporting tools.
- In-depth knowledge of the fleet and automotive industry, technology, and operations. Strong knowledge and understanding of vehicle systems and technologies, with an ability to review vehicle warranties and determine a course of action when required.
- Extensive finance and accounting skills pertinent to vehicle purchase and lease processes. Experience with pricing, leasing, and ordering vehicles. Experience and skills in establishing budgets and working with external vendors to negotiate purchases.
- Superior cost accounting, analytical, critical thinking and mathematical skills, and experience performing lease versus buy analyses, including tax and accounting implications. Experience and skills in creating and establishing Company policies and procedures. Strong detail orientation.
- Excellent problem solving, verbal and written communication skills, including high quality documentation and report preparation.
- Exceptional listening, presentation, customer focus, negotiation, conflict management and persuasion skills, and the ability to influence employees at all levels, including senior management.
- Strong leadership, teamwork, effective collaboration, interpersonal, organizational, and relationship-building skills. Ability to work with diverse work teams. Demonstrated elevated levels of professionalism, integrity, and dependability.
Minimum Qualifications
- Bachelor's degree or equivalent work experience
- 6-8 years of full-cycle recruitment experience, preferably in construction or related industry.
- In-depth knowledge of US Employment laws.
- Experience using HRIS, ATS and Recruitment Marketing tools
- Ability to identify, source and engage candidates through creative and innovative sourcing approaches utilizing various sourcing tools / techniques.
- Capability to define problems, collect data, establish facts, and draw valid conclusions.
- Highly effective verbal communicator and collaborator
- Efficient and effective organization and time management skills.
Salary Range
- $ 63,000 - 90,400 annually, based on experience and qualifications
Benefits
At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MN70-0
Equal employment opportunity, including veterans and individuals with disabilities.
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