Administrative Assistant - Military veterans preferred

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Family Medical Center in Walla Walla, WA! This role reports directly to the Senior Director of Regional Operations and is vital to the smooth operation of our clinics, providing essential support to multiple stakeholders, both internal and external.

This is an opportunity to be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew" for a glimpse into our dedication to our communities, health, and families.

What We Offer

• $19.02-$23.30/hour DOE with the ability to go higher for highly experienced candidates

• 100% employer-paid health insurance including medical, dental, vision, Rx, 24/7 telemedicine

• Profit sharing & 403(b) retirement plan available

• Generous PTO, 8 paid holidays, and much more!

The Ideal Candidate:

• An energetic team player who is focused and deeply cares about performance

• Someone who thrives in a fast-paced environment and has strong administrative skills

• Someone who is committed to providing excellent service to our staff and patients

What You’ll Do:

• Provide confidential administrative support, answer and screen calls, manage mail, and work independently on projects

• Coordinate interviews and onboarding for new staff

• Process purchase orders, supply orders, and reimbursements

• Manage provider schedules for medical and dental providers

• Track attendance, maintain filing systems, distribute schedules, and process timecards,

• Attend meetings, prep agendas and minutes, assist with day-to-day tasks, handle reports and correspondence, schedule conference rooms, and arrange travel

• Address patient concerns and communicate with various stakeholders

• Perform other tasks as assigned

• This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned

• Other duties as assigned

Qualifications:

• High School Diploma or GED

• One year's office experience is required; Two years of complex office experience and responsibilities are preferred

• Ability to type quickly and accurately

• Computer knowledge in Word and Excel

• Ability to be highly organized, accountable, and work with frequent interruptions

• Ability to exercise independent judgment and discretion

• Ability to supervise and be sensitive to individual needs of staff and patients

• Knowledge of medical/dental office operations is preferred

If you are a team player with excellent communication skills and a knack for staying ahead of deadlines, we want to hear from you!

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates diversity. We are committed to equal-opportunity employment.

Contact us at jobs@yvfwc.org to learn more about this opportunity!