Judiciary Clerk - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Essential Job Functions:  

This is an entry-level clerical position performing case processing duties and responsibilities daily in the Circuit Court. This position enters and dockets all filings for criminal cases, issues appropriate instruments, and provides customer service and information to the public and court related agencies. Performs referral and case management duties and maintains criminal case files according to applicable statutes and the Maryland Rules of Procedures.  Performs other duties needed outside of assigned responsibilities to help any office and the court to achieve its goal and aid in the improvement and success of the court.

Essential Duties and Responsibilities:

Files and enters all pleadings, orders, and courtroom docket entries into the computer-based docket system. Enters court files utilizing the correct codes and the correct docketing language. Interprets court orders to determine appropriate action to be taken and executes that action. Maintains accuracy of information in the court files and in the electronic data-base system by updating changed information as needed such as attorney appearances, defendant's address, amendments to the charges, case status and dispositions.

Issues bench warrants, criminal commitments, writs, summonses, subpoenas, bond forfeiture notices, body attachments, victim notification forms, and all other necessary forms, notices, and paperwork.

Provides customer service via the telephone, mail, or in person relating to criminal cases such as rush working of pleadings, answering inquires, and issuing certified copies of pleadings and orders. Serves as the liaison between the Court and the Sheriff's Office and other law enforcement and correctional agencies.

Initiates New Suits procedures for new cases resulting from an indictment, information, or District Court appeal or jury demand. Creates new database information, establishes court files and case numbers, and issues initial paperwork. Assigns all cases a track designation in accordance with Differential Case Management policies.

Directs/refers cases to proper authorities for action as warranted. Reports case information, outstanding warrants, and dispositions to state agencies such as the Maryland Motor Vehicle Administration.

Collects monies at the front counter and operates the cash register/computer. Endorses checks for deposit, maintains integrity, safeguards monies, closes-out register, and delivers monies and receipts to the finance department.

Seals case files pursuant to court orders and maintains sealed files in a confidential and safeguarded manner. Processes and transfers criminal cases to other courts and remands dismissed appeals to the District Court.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal or financial services.

Note:

A Bachelor's Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

General office practices, procedures, and equipment.

Standard legal forms and documents used in the Judiciary.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Skill in:

Customer service and handling problems tactfully and patiently.

Typing on a personal computer.

Accuracy and attention to detail.

Ability to:

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Use and maintain alphabetical and numerical filing systems.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Understand and abide by departmental rules, regulations, and procedures.      

Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.

Follow procedures, verbal and written instructions, and protocols for any given assignment.

Use proper grammar, punctuation, and spelling.

Exercise independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Software and Computer Skills:

MDEC to create and update cases.

Microsoft Office (Word, Outlook, Teams, SharePoint).

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .