Posting Details
Position Number004257Position TitleSecretary V - 004257DivisionAcademic AffairsDepartment440600 - Leadership and Teacher EducationMinimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience.
Preferred QualificationsJob Description Summary
The University of South Alabama’s department of Leadership and Teacher Education of is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Prepares correspondence, course materials, reports, and other documents using a PC.
- Answers telephones and emails; greets and routes visitors.
- Utilizes Microsoft Office, Google Tools, Adobe Acrobat Pro, Banner Finance and Student Record System to access departmental and student information, as needed.
- Enters faculty load and compensation (FLAC) information for part-time faculty.
- Prepares part-time faculty appointment letters.
- Prepares faculty load reports.
- Maintains department files and databases including copies of course syllabi, and prepares and processes memo for dissertation committee and comprehension exam assignments.
- Creates class schedules in Banner.
- Prepares and submits schedule maintenance forms and curriculum action forms.
- Utilizes Concur to document/allocate faculty travel and process invoices.
- Enters purchase requisitions and assists with textbook orders.
- Assists students with course overrides.
- Reviews budget and keeps Chair updated.
- Makes arrangements for departments and program meetings.
- Takes minutes at meetings and prepares for final distribution.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date06/23/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI274196078
