Contracts Administrator - Military veterans preferred

Description:

Veterans Encouraged to Apply: Detroit Defense proudly supports those who have served. We welcome applicants with military experience, including those transitioning to civilian careers. Your leadership, adaptability, and mission-focused mindset are valued here. Detroit Defense is a 3x recipient of the Hire Vets Gold Medallion Award.

Detroit Defense is seeking an Administrative Assistant in our Troy, MI facility to provide essential support for Detroit Defense's solicitation and contract management efforts. The qualified candidate will be experienced in administrative support, preferably within the defense contracting industry. The Administrative Assistant will primarily support the Contracts Management team but may also support other cross functional team members. This role requires a highly organized, adaptable and responsive professional who thrives in a fast-paced, deadline driven environment, ensuring seamless coordination and execution of administrative tasks under tight time constraints.

Essential Duties and Responsibilities:

• Review, prepare and process, Requests for Information (RFI), Requests for Proposal (RFP), Requests for Quote (RFQ), proposal packages and contract awards for a rapid ordering IDIQ contract
• Act as a liaison with numerous government agencies, Detroit Defense's partner(s) and subcontractor(s) by responding to emails, processing, managing and tracking RFIs, RFPs and RFQs, including their updates and submission deadlines
• Maintain records of all email communications, contracts, task orders, modifications and compliance documentation in Teams/Sharepoint
• Prepare and process project specific correspondence, slide decks, non-disclosure agreements, teaming agreements, monthly and quarterly deliverable submissions, insurance requirements compliance, training requirements compliance, maintenance of training and other project specific logs, and travel request approvals
• Support the Contract Management team to assist in project set up, inquiries, and close out and processing documents for signature via DocuSign
• Receive and log Government Furnished Equipment (GFE) and Bailments according to Detroit Defense processes. Coordinate the GFE process with the applicable, Property Administrator, Contract Managers Project Managers, and Customers
• Adhere to Detroit Defense processes and security protocols
• As applicable, schedule and attend meetings with customers and project teams
• As applicable, participate in internal and external audits
• Maintain company information with Customer and Government accounts and etools
• Support on-going process improvement of company policies, processes, procedures, and templates

Minimum High School diploma and 4 years of experience; Bachelor's degree, BA or BS is preferred

Must be able to obtain a United States Government Secret Clearance. The minimum requirement to obtain this clearance is United States Citizenship. Only applicants meeting this requirement will be considered

A minimum 3 years U.S. Government contracting experience

Detail oriented and able to meet strict deadlines

Excellent organizational skills and multitasking abilities

Fluent with Microsoft Office Suite applications: MS Outlook, MS Word, MS Excel, MS Powerpoint. MS Sharepoint and MS Teams

Ability to work with various e-tools including internal capture management software and market intelligence software programs as well as government e-tools

Familiar with or skilled in DocuSign

Preferred Qualifications and Skills:

Strong communication and presentation skills

Comfortable interfacing with Government representatives and other Customers, Suppliers, Corporate management and all company staff

Self-starter, detail oriented, works well under deadline driven schedules while adhering to company processes and procedures

Detroit Defense offers an impressive compensation and benefits package including:

• Medical, Dental & Vision Benefits
• Company Paid Life and AD&D
• Company Paid Short Term and Long-Term Disability
• Flexible Spending & HSA Accounts
• Legal & ID Shield Services
• 401k with Company Match
• Paid holidays, vacation, and sick days

Why Detroit Defense:
At Detroit Defense, we deliver mission-critical solutions that enhance national security, protect the warfighter, and enable readiness through innovation, technical excellence, and end-to-end lifecycle support.

Remaining steadfast in our core values of Trustworthy, Mission Driven, Creative, and Agile we are a complex systems integrator for the U.S. Government, Detroit Defense provides solutions to meet the technical and programmatic challenges faced by our customers. Our proven success in multi-domain cross-platform system-of-systems integration results in fielded capability for warfighters. From R&D to production, fielding, and sustainment, Detroit Defense provides services and solutions to Empower Those That protect Us.

Detroit Defense is a proud recipient of the 2022, 2023 & 2024 Hire Vets Gold Medallion Award.

Detroit Defense is an Equal Opportunity/Affirmative Action employer. All qualified applicants will be considered without regard to race, color, religion, national origin, sex (including gender identity or gender expression), age, mental or physical disability, creed, ancestry, citizenship, veteran status, marital status, sexual orientation, medical condition, genetic trait or any other characteristic protected by federal, state or local law.

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