Administrative Assistant - Military veterans preferred

Systems Application & Technologies Inc

Systems Application & Technologies, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Description:

Position Type: Non-Exempt, Full-Time

Work Location: Naval Station Norfolk, VA

Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O&M); weapons testing; facilities management; aerial, ground and seaborne targets O&M; technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 35-year heritage is founded on supporting complex and diverse DoD programs and we’ve developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction.

SA-TECH supports a dynamic U.S. Navy Directorate specializing in design, research, development, testing, and evaluation of experimental watercraft for military clients. We provide full-spectrum Operations and Maintenance support of various combatant craft, patrol boats, Special Operations Forces platforms and coastal craft, ensuring performance and fleet readiness.

At SA-TECH, we’re committed to empowering growth and innovation. We work with a team of talented and motivated individuals who share our passion for efficiency and excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making SA-TECH a place where you can truly thrive.

We are currently seeking to hire an Administrative Assistant to play an essential role in supporting our team and ensuring smooth operations across various departments within the Combatant Craft Division at Carderock on Naval Station Norfolk, VA. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

The position’s job responsibilities and tasks involve (but are not limited to):

• Act as administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.
• Research, quote, source, and procure parts, equipment, and subcontracted services on behalf of contractor and government.
• Monitor transactions, document and maintain current status, and follow-up with vendors - from material quote through final invoice.
• Perform financial data entry functions.
• Perform miscellaneous office management and administrative duties.
• Provide status reports as requested to senior management and customers.
• Assist with visitor control and front desk reception.
• Other duties as assigned.

Work Conditions:

• Work hours are Monday through Friday, 0700 - 1530 or 0830 - 1700 .
• Work will be performed in enclosed buildings, office areas, and industrial warehouse environments.
• Work will include sitting, standing, walking, lifting, and reaching.

Education/Experience/Skills:

• High School Diploma or equivalent (Bachelor of Science degree preferred).
• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Committed to Customer Service as a top priority.
• Excellent follow-up skills.
• Ability to perform error-free data entry.
• Experience drafting basic status reports.
• Maintain a professional, helpful and friendly demeanor at all times while on the job.
• Current Driver’s License required; must be able to be insured through company’s vehicle insurance policy while driving work/government/rental vehicles during working hours, and for the duration of employment.
• U.S. Citizenship required and you must be able to obtain a U.S. DoD Secret Security Clearance prior to start date and maintain a Secret clearance throughout employment.
• All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation and may be required to pass a physical.

As a highly regarded DoD employer, SA-TECH recognizes that our success is indicative of our team members' hard work and dedication towards a common goal… Supporting our Warfighters. Along with unparalleled stability, we have the ingredients for superior performance with a servant leadership mentality that provides an affirmation of purpose and value in a team-oriented positive work environment. As such, we provide a sense of family, competitive pay and employee benefits, along with a strong commitment to the professional development of our workforce and for providing broad career opportunities throughout the United States.

SA-TECH offers:

• Employee Recognition
• Above-Average Compensation
• Competitive Benefits
• Ongoing Training and Development
• Career Advancement Opportunities

Benefits Offered:

• Medical, Dental, Vision
• Life Insurance
• Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• EAP
• Education Assistance
• PTO and Holidays
• Vacation and Sick Leave

Other Important Information You Should Know:

• By applying to this posting, you express interest in the position and may be considered for other opportunities within the company that match your skills.
• SA-TECH offers flexible work schedules depending on the program, alongside generous PTO benefits.
• We are an Equal Opportunity/Affirmative Action employer and evaluate all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, disability, or protected Veteran status. We participate in the E-Verify system to verify work authorization in the U.S.
• Applicants are encouraged to apply within 5-15 days of posting for optimal consideration. We prioritize a supportive work environment, professional development, and a healthy work-life balance and our pay and benefits aim to enhance employee well-being.
• If this culture resonates with you, we invite you to apply. If you're uncertain about your fit, please explore other roles on SA-TECH Careers .

** Please note that the provided salary information is a general guideline. SA-TECH considers factors such as (but not limited to) scope and responsibilities of the position, the candidate’s work experience, education, training, and skills as well as market and business considerations when extending offers.

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