Expungement Clerk - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Essential Job Functions:  

The main purpose of the position is to process all phases of new and pending expungements filed in the Circuit Court for St. Mary?s County.  The incumbent will provide efficient and quality customer service to the public and other agencies in all areas of the Circuit Court.  It is the responsibility of the Expungement Clerk to accurately answer inquiries, enter data, and process documents, primarily relating to expungements of cannabis charges according to the eligibility under the Criminal Law Article.  Completes the expungement process from beginning to end using the Odyssey system.  Receives, reviews, and processes the petition; locates case documents and prepares the order, then seals the case.  Maintains cases throughout the 90 to 120 days required for processing.  Assist will all aspects of the Criminal Department as needed.  The incumbent will assist customers by telephone or at the counter. 

Reviews, accepts and processes cannabis expungement filings for circuit court cases through MDEC/Odyssey and other expungement filings.

Determines correct filing form for expungement request:  Form CC-DC-CR-072A, Form CC-DC-CR-072B, Form CC-DC-CR-072C.

Assists customers by telephone or at the counter for basic filing information for expungements.

Completes notifications for orders requiring the expungements or notices for denial.

Performs other duties as assigned.

Minimum Qualifications:

Education:     High school diploma (or GED equivalent).

Experience:   One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal or financial services.

Note:

A Bachelor?s Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience.

Knowledge:

General office practices, procedures, and equipment.

Standard legal forms and documents used in the Judiciary.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Skill in:

Customer service and handling problems tactfully and patiently.

Typing on a personal computer.

Accuracy and attention to detail.

Ability to:

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, cash register, scanner, fax machine, etc.

Use and maintain numerical filing system to locates files, until all cases are completely scanned.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Understand and abide by departmental rules, regulations, and procedures.

Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.

Follow procedures, verbal and written instructions, and protocols for any given assignment.

Use proper grammar, punctuation, and spelling.

Exercise independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.

Learn and perform all duties related to case processing in the Criminal division.

Multi-task while maintaining a high level of accuracy.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computers:  Data entry

Self-Check-In Kiosk:  Touchscreen

Desk Scanner:  Scan documents

Telephone:  Incoming and outgoing calls

Fax Machine/Photocopier:  Send and receive documents, copy paperwork

Software and Computer Skills:

Windows. Odyssey Case Management System to process cases. File & Serve to accept filings.

Microsoft Word to process documents in Odyssey. Connect to submit timesheets and leave requests. Outlook to access email. J-Portal to locate archived records that have been scanned and look up e-citations. Excel to access spreadsheets. Microsoft Teams for relaying information between clerks and judges.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .