For over 90 years, Duininck has been building strong communities through our relationships with customers, employees, subcontractors, and vendors. Through these partnerships based on deeply held core values that have stayed with us for three generations, we build the projects that build your communities.
At Duininck, our employees enjoy:
- Opportunities to learn, grow, and advance
- A culture that supports personal and professional success
- Family-owned and operated
- Competitive pay and benefits
Duininck is seeking a detail-oriented and proactive Contract & Administrative Assistant to join our team. This role provides essential support to both our estimating and project management teams, while also ensuring smooth daily operations in the office. The ideal candidate is organized, professional, and customer-focused, with the ability to manage multiple priorities in a busy environment.
Essential Duties and Responsibilities:
- Greet and assist employees, guests, and vendors at our corporate location.
- Perform various clerical duties, including processing mail, managing calendars, coordinating meetings, and handling phone lines, voicemails, emails, and faxes efficiently.
- Maintain the reception area and ensure consistent coverage during business hours.
- Partner with internal teams and I/S support to ensure office equipment and supplies are properly maintained.
- Provide administrative assistance across departments, as needed, while maintaining a high level of confidentiality and discretion.
- Assist estimators with bid preparation by compiling bid packets, downloading and printing plans, and managing bid schedules.
- Organize and track project documentation and electronic files to ensure accuracy and accessibility.
- Coordinate bid submissions through various portals and systems.
- Conduct due diligence for DBE (Disadvantaged Business Enterprise) participation for public bid opportunities.
- Provide regular task updates and communicate effectively with supervisors and team members.
- Ensure customer inquiries are received and routed appropriately, submit Request for Quote (RFQ) inquiries and complete project intake forms within the CRM system.
- Record customer interactions and assist the sales team with data entry and CRM maintenance.
Job Knowledge, Skills and Abilities:
- 2+ years of administrative or customer service experience preferred.
- Proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel; experience with B2W Estimate and Viewpoint is a plus.
- Strong written and verbal communication skills, including grammar and proofreading.
- Excellent time management, organizational skills, and attention to detail.
- Ability to work independently, adapt to shifting priorities, and contribute as a collaborative team member.
- Professional demeanor, demonstrating discretion and dedication to customer service.
This year round, full-time position comes with a strong benefits package including:
- Competitive pay range of $22 to $26 per hour, based on experience and background.
- Paid Time Off
- Strong Health Plans to choose from
- Dental & Vision plans, Company Paid Life insurance & Short Term Disability
- 401K with company match, and more!
Duininck is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex, age, disability, genetics, marital status, sexual orientation, gender identity, protected veteran status or citizenship status. If you would like more information on your EEO rights under the law, please click here.
Equal employment opportunity, including veterans and individuals with disabilities.
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