Operations Support Specialist - Military veterans preferred

*This application requires a cover letter along with a resume.

**?This post will be taken down once we have received the first 100 qualified applications.? 

*** EarthScope Consortium Inc. is?not able to?sponsor applicants?for work authorization within the United States.? 

Job Title: Operations Support Specialist 

Reports to: Facilities Operations Manager 

Employment/FLSA Status: Temporary/Non-exempt? 

Remote Eligible: No, San Diego, CA United States

Travel Requirements:?Up to 20%? 

Salary Range:?$24.37-$35.37 (depending on experience, skills, and qualifications relative to the job requirements)? 

Benefits and Perks: 

• Comprehensive Medical Plan Covering Medical, Dental, Vision 
• Short Term and Long-Term Disability Coverage 
• 403(b) Plan with Company Match 
• Life Insurance 
• PTO, Paid Holidays 

Position Summary 

The Operations Support Specialist supports the Instrumentation Services (IS) Facilities Operations Manager to ensure safe, organized, and efficient day-to-day operations of an IS EarthScope facility to which they are assigned. This position is responsible for tracking, coordinating, and executing a range of maintenance, safety, and equipment management tasks across the site. Duties include submitting and monitoring facility work orders, overseeing routine infrastructure inspections, maintaining chemical and equipment inventories, and updating documentation and checklists. The Operations Support Specialist plays a key role in ensuring compliance with safety procedures, supporting infrastructure upgrades, and assisting with space planning and overall facility upkeep. 

Details of Responsibilities 

General Essential Job Duties: 

• Submit and monitor facility work orders and service requests, in coordination with the IS Facilities Operations Manager; track progress and follow up as needed. 
• Conduct routine inspections of shared equipment, tools, and facility infrastructure using established checklists; document and address findings. 
• Maintain and update the chemical inventory, including expiration checks, disposal coordination, and quarterly Safety Data Sheet (SDS) reviews, as required. 
• Identify and report safety hazards or maintenance issues during regular facility walkthroughs, including emergency access, fire extinguishers, and first aid readiness. 
• Support facility infrastructure upgrades by coordinating service providers and reviewing completed work. 
• Maintain accurate inventory of general-use equipment, shared tools, and equipment in designated storage areas. 
• Assist with proper disposal or recycling of obsolete, damaged, or excess equipment and materials, in coordination with the appropriate EarthScope group or protocol. 
• Help maintain cleanliness, organization, and order throughout the facility, including common areas and storage rooms. 
• Develop and maintain visual aids for space planning, workspace organization, and safety guidance. 
• Maintain and organize the facility’s digital resource space (e.g., Confluence), ensuring accessibility of procedures, checklists, and inventory records. 
• Ensure version control and timely updates of Standard Operating Procedures (SOPs) and other facility documentation. 
• Assist the IS Facilities Operations Manager with preparing and updating Emergency Response Plans, and support planning for audits, safety drills, inspections, and documentation of facility needs. 
• Maintain and update facility vehicle records, including usage logs, maintenance schedules, and service history; coordinate and complete routine maintenance in collaboration with the Facilities Operations Manager, engineers, and other team members. 
• Monitor the facility’s security system and provide access to the building for guests, vendors, and service providers, as needed and in coordination with the Facilities Operations Manager. 
• Other duties may be assigned as necessary for the successful operation of the business. 

Leadership and Supervisory Responsibilities: 

• Interacts effectively and efficiently with EarthScope staff, community and partnering organizations.  
• Foster a professional culture through the use of strong interpersonal skills, verbal, and written communications.  
• Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices. 
• Assist IS Facilities Operations Manager in the coordination with program managers and department team members to ensure that all relative activities are properly coordinated and completed.  
• Work with external vendors, service providers, and community members to arrange services and/or procure supplies. 

Qualifications – Tier 1

Hourly Range - $24.37-$29.79

Minimum Education & Experience Requirements: 

• High school diploma, GED or equivalent.  
• Minimum of (2) years of experience in facility operations and logistics coordination. 
• Knowledge of OSHA and facility safety standards.? 
• Familiarity with inventory systems and best practices. 
• Knowledge of Microsoft Excel and Microsoft Word. 

Qualifications -Tier 2

Hourly Range $29.79-$35.37

Minimum Education & Experience Requirements: 

• High school diploma, GED or equivalent.  
• Minimum of four (4) years of experience in facility operations and logistics coordination. 
• Knowledge of OSHA and facility safety standards.? 
• Familiarity with inventory systems and best practices. 
• Knowledge of Microsoft Excel and Microsoft Word. 

Preferred Skills: 

• Experience with digital documentation systems is preferred (e.g., Confluence, Jira, SharePoint 

Assignment-specific Position Summary 

The Operations Support Specialist will assist the Instrumentation Services (IS) Facilities Operations Manager in supporting the safe, organized, and efficient operation of an IS EarthScope facility to which they are assigned, with a focus on logistics and warehouse-specific tasks. Responsibilities include maintaining inventories of tools, equipment, and materials; coordinating shipping and receiving; supporting preventative and corrective maintenance; and tracking government- and company-owned property. The Specialist also assists in implementing facility logistics operations, ensuring adherence to safety standards, and maintaining accurate documentation. This role plays a key part in sustaining the day-to-day functionality of the facility and supporting broader infrastructure needs in collaboration with engineers and other team members. 

Assignment-specific Essential Duties: 

Functional responsibilities: 

• Reports to IS Facilities Manager for direct tasking and day-to-day work assignments.  
• Under the guidance of the IS Facilities Operations Manager, coordinates the annual property inventory and assists in reconciliation with accounting personnel. 
• Performs core warehouse duties, including receipt and preparation of shipments, coordination of packaging and staging, and tracking and confirmation of delivery for all inbound and outbound shipments. 
• Maintains asset records in the inventory management system, including tagging and barcoding incoming equipment, managing check-in/check-out activity tied to shipments and experiments, updating asset status, and ensuring data accuracy.   
• Provides equipment information to support import/export documentation; formal documentation responsibility remains with the EPIC warehouse. 
• Assists technicians and engineers with equipment maintenance, repair, assembly, and field preparation. 
• Assists with the maintenance of warehouse organization, security systems, and general housekeeping. 
• Reports on changes in equipment status and supports disposition requests, as required by policy and OMB standards, for review by IS Facilities Operations Manager. 
• Develops data and reports, as requested by the IS Facilities Operations Manager, related to government property. 
• Other duties may be assigned as necessary for the successful operation of the business. 

Programmatic responsibilities: 

• Supports Regional and Global Network Operations. 

Assignment-specific Knowledge, Skills, & Abilities:  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position: 

• Ability to read and interpret documents such as packing lists, shipping manifests, safety rules, operating and maintenance instructions, and procedure manuals. 
• Ability to maintain accurate and complete records. 
• Ability to follow safety and quality standards. 
• Ability to use judgment within defined practices / procedures to determine appropriate action. 
• Ability to contribute to the solution of complex problems. 
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to complete moderately complex administrative paperwork. 
• Basic knowledge of safe transportation and equipment moving operations. 
• Basic knowledge of shipping software and its functions. 
• Basic knowledge of occupational hazards and safety precautions of the trade. 
• Basic knowledge of rules, regulations, and procedures for safe handling/storing/return of hazardous freight shipment. 
• Must be organized with strong attention to detail. 
• Must work independently as well as be a team player. 
• Must have working knowledge of Microsoft Excel and Microsoft Word 

Assignment-specific Preferred Skills: 

• Experience with inventory management software is a plus but not required. 

Knowledge, Skills, & Abilities: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position: 

• Ability to read and interpret facility documents such as work orders, safety checklists, maintenance instructions, SOPs, and emergency response plans. 
• Ability to maintain accurate records for inspections, equipment inventory, chemical tracking, and document version control. 
• Strong organizational skills and attention to detail in managing shared workspaces, storage areas, and digital resources. 
• Ability to identify hazards or maintenance needs during walkthroughs and take appropriate action in coordination with the IS Facilities Operations Manager. 
• Familiarity with chemical storage and handling procedures, including proper labeling, expiration tracking, and disposal coordination. 
• Working knowledge of occupational safety standards and emergency preparedness practices, including support for drills and audit readiness. 
• Ability to interpret and apply updates to facility procedures, SOPs, and visual planning tools, contributing to process improvement and clarity. 
• Sound judgment and decision-making within defined processes, with the ability to prioritize tasks and respond to facility needs. 
• Strong interpersonal and communication skills; able to work independently and as part of a team under the direction of the IS Facilities Operations Manager. 

Other Requirements: 

• Must have a current driver’s license and be able to maintain a current driver’s license. 
• Must be able to comply with the EarthScope Consortium’s Motor Vehicle Policy. 
• Appropriate availability consistent with established practices and norms; hours may exceed 40 hours per week, particularly when traveling. 

Environment 

Physical Setting and Requirements:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

• Frequently required to stand 
• Frequently required to walk 
• Frequently required to sit 
• Frequently required to utilize hand and finger dexterity 
• Frequently required to talk or hear 
• Occasionally required to climb, balance, bend, stoop, kneel or crawl 
• Occasionally work near moving mechanical parts 
• Occasionally work in high, precarious places 
• Occasionally work around fumes, airborne particles, or toxic chemicals 
• Occasionally exposure to outside weather conditions 
• Occasionally exposure to extreme heat or cold (non-weather) 
• While performing the duties of this job, the noise level in the work environment is quiet to moderate. 
• The employee must occasionally lift and /or move more than 75 pounds. 
• Specific vision abilities required by this job include Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus. 
• Specialized equipment, machines, or vehicles used: Ability to use safe forklift operation and lifting methods and techniques.     

Equal Opportunity 

It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.  

Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions. 

EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.? 

To Apply: ?Applicants may apply by going to the EarthScope Consortium Career Center:?https://www.earthscope.org/careers/? 

Applicants MUST be authorized to work permanently in the United States. ??? 

EarthScope Consortium participates in E-Verify.? 

It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964. 

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