Burke & Herbert Bank & Trust
CLASSIFICATION: Non-exempt
REPORTS TO: Compensation & Incentive Manager
JOB DESCRIPTION
Summary/Objective
In conjunction with other staff this position is responsible for processing all aspects of payroll, ensuring employees are paid accurately and on time while adhering to relevant laws and regulations.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Processes payrolls according to company expectations and procedures. Reviewing reports for accuracy, reasonableness, and issues with hours. Review electronic timekeeping for missed punches, schedules inconsistent with the employee handbook, pending absence requests, and ensure timesheets are approved for payroll while maintaining documentation as needed for payroll files.
- Utilizes the payroll system and enters employee information in a timely manner, maintain and update HR information in the system, including adding new employees, reviewing updates and communicating updates, and running various reports. Make sure employee information is well-maintained.
- Retirement Plan responsibilities: Prepares semi-monthly deduction retirement reports, tracks employee eligibility for retirement plans, prepares enrollment forms, assists in explaining the 401(k) plan, distributions, and hardships/loan to all eligible employees. prepares annual packet for year-end processing, assists with audits of plans, and prepares various 401(k) and pension reports as required.
- Processes deductions, taxes, retirement benefits, direct deposits, staff changes and ensures accuracy of payroll information and prepares paycheck/pay stub printing when necessary.
- Prepares Verification of Employment requests.
- Processes new hires, employee changes and terminations according to HR checklist
- Records and assists with documentation of additional time used according to our employee handbook, such as Jury Duty, Bereavement, etc.
- Calculates incentive and bonus plans as assigned.
- Administer garnishments, child support orders, and wage attachments according to the appropriate document and calculate amount to be deducted from payroll.
- Handle unemployment claims, requests, and notice of separation reports
- Responsible for record retention of payroll documentation
- Process all quarterly forms and year-end forms, W-2’s, 1099’s, 941’s etc.
- Prepare information for various Audits.
- Handles Family Medical Leave requests and documentation, including employee and manager conversation.
- Handles reasonable accommodation requests, including employee and manager conversations.
- Processing General Ledger entries
Other Duties
- Assist with Human Resource duties, and any other duty as assigned.
Skills/Abilities
- Exhibit the “Service Beyond Expectations-Begins With Me” pillars in all duties.
- Maintain confidentiality in all aspects of the position.
- Must be detail oriented and organized and able to keep employee information confidential.
- Knowledge of computer applications including Word, Excel, Outlook and Payroll Systems. Experience with ADP is a plus.
- Able to read and interpret documents such as handbooks, operating instructions, and policy manuals.
- Able to draft routine reports and correspondence.
- Must have good time management skills and be able to meet strict deadlines.
Supervisory Responsibility
This position does not have supervisory responsibilities.
Work Environment
This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer.
Physical Demands
This position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary.
Travel
Infrequent travel to department team meetings.
Education and Experience
- Requires associate’s degree in accounting or closely related field, or equivalent experience in payroll administration.
Equal Employment Opportunity/M/F/disability/protected veteran status
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
This employer is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Equal employment opportunity, including veterans and individuals with disabilities.
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