Executive Assistant - Military veterans preferred

Executive Assistant

Job Summary

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions

Duties include, but not limited to:

• Calendar management (complex scheduling for CPACE executive leadership in addition to management of several faculty).
• Meeting coordination (preparing travel, conference, visitor itineraries, agendas for visiting guests)
• Expense reimbursement processing (for CPACE executive leadership)
• Office supply management
• Event planning
• Email and communication management

Physical Effort

This position is primarily sedentary; some hand deliveries may be required as well as escorting of applicants throughout the Health System. Lifting of books, journals and moving files may be needed.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Executive Assistant

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday; 8:30am - 5:00pm

Work Arrangement: Monday - Friday; 8:30am - 5:00pm

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable




Equal employment opportunity, including veterans and individuals with disabilities.

PI274538197