ArchKey Solutions
Position Title: Office Administrator
Location: Minneapolis, MN, United States
Department: Electrical
Category: Administrative
Description: Description
Office Administrator
This position is based out of our Minneapolis, MN office
About ArchKey
ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible.
We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.
Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.
About the Position
Responsible for playing a key role in leading the organization's administrative infrastructure. This role independently manages office initiatives, oversees administrative budgets, and partners with HR and senior leadership to support business operations, in alignment with all Company policies, procedures, key objectives and regulations. This position is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment and problem-solving in leading a wide array of important administrative functions, and requires an approach which is confident, welcoming, professional, organized, dependable, self-motivated, and thorough.
Our Ideal Candidate
- Demonstrate strong Administrative Skills
- Promotes the Company Mission, Vision and Values
- Exercise Ethical Business Practice
Day in the Life - Leads development and implementation of office-wide operational processes and best practices to improve efficiency, reduce costs, and support business goals.
- Exercises independent judgment in managing complex office logistics and solving operational problems.
- Manages all front desk operations, including establishing and maintaining office organization and assisting with a full range of administrative duties, including document preparation, ordering office supplies, and office furniture. Manages general office expenses.
- Provides front desk reception tasks, including greeting and directing guests, vendors, and suppliers, monitoring the electronic guest sign-on log, and issuing visitor badges. Provides phone support in answering and routing incoming calls and communicating messages as needed.
- Monitors, orders, and maintains kitchen supplies, and makes coffee in the breakroom. Arranges food ordering and delivery for meetings and special events.
- Monitors public printers throughout the building and works with IT to have service performed in a timely manner. Orders sufficient paper and toner for all copy machines.
- Owns and manages the office supplies and furniture budget, including vendor negotiations and authorization of expenditures within defined limits.
- Coordinates the employee emergency pager list and updates, as necessary.
- Orders and manages employee business cards for all locations.
- May assist leaders with expense submissions.
- Promotes cross-functional collaboration and may engage and execute regional corporate events, manages logistics, orders items, and communicates with participants.
- Acts as a strategic liaison between senior leadership and cross-functional teams to ensure alignment of administrative operations with department and company goals.
- Builds effective relationships with senior leadership, clients, and community stakeholders that reflect and support the company's mission, vision, and values.
- Acts as a centralized point of contact for team members with general office questions and facilitating connections across departments.
- Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
- Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
- Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.
Minimum Qualifications - Associate degree or equivalent work experience in business or a related field.
- Minimum 3-5 years of administrative support experience. Expertise in Microsoft Office software applications.
- Demonstrated ability to diagnose problems with critical thinking skills and detail orientation, as well as to drive appropriate solutions with self-initiative and sensitivity. Demonstrated strong mathematical skills.
- Superior listening, collaboration, teamwork, organizational, time management, and interpersonal skills. Strong relationship-building skills.
- Excellent customer service, facilitation, conflict management skills, and ability to teach, coach, and mentor others. Demonstrated a high level of professionalism, integrity, and dependability. Ability to work with and facilitate diverse work teams.
- Exceptional verbal and written communication skills, including high-quality documentation and report preparation. Strong telephone communication skills.
- Ability to manage workflow and meet deadlines in a fast-paced environment with multiple and sometimes changing priorities independently and effectively.
- Strong process orientation.
Salary Range - $ 61,000 - $88,600 annually, based on experience and qualifications
Benefits At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MN70-0
Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address, and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team
Equal employment opportunity, including veterans and individuals with disabilities.
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