Equal Opportunity Employer/Veterans/Disabled
Portland State University
Position Details
Proposed Start Date08/01/2025Classification TitleAdministrative SupportRankN - No RankWorking TitleExecutive Specialist and Project ManagerDepartment100001 - POF President's OfficePosition NumberD97580RepresentationUU - Unclassified UnrepresentedRenewableRenewableEnd date, if applicable Position FTE1Tenure StatusN - not applicable
Brief Description of PSU/School/DeptPosition Summary
The Executive Specialist and Project Manager provides executive support to the Vice President of Public Affairs and Chief of Staff and provides Human Resoures and general administrative support to the Office of Marketing and Communications. These duties require independent judgment, professionalism, confidentiality, integrity, resourcefulness, flexibility, and an ability to easily adapt to change. The position requires a highly organized individual who demonstrates an exemplary professional demeanor and is equally capable of working independently and as a member of a skilled, fast-paced professional team. The Executive Specialist and Project Manager must demonstrate strong interpersonal and problem-solving skills, have excellent communication skills (both written and oral) and be able to prioritize and manage multiple projects simultaneously. Special sensitivity is required in the handling of confidential information and discussions involving a broad spectrum of issues. Ability to work effectively in a quality management environment and with sensitivity to persons of diverse backgrounds and abilities is essential. Must mirror and promote collegial working relationships and a professional office environment.
Please note that this position will be required to work on site at least four days per week. Five days per week on site work is preferred although flexibility for occasional special needs for remote work will be provided.
Minimum Qualifications
- Bachelor’s degree or equivalent experience
- Two to four years of administrative support.
- Experience with PSU systems and processes.
- Strong writing skills
- Strong organizational skills
- Project management experience
Preferred Qualifications
Project management certificate
Experience managing project budgets
Key Cultural Competencies
- Create an environment that acknowledges, encourages, and celebrates differences.
- Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
- Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
- Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours40Total Compensation Range & Benefits Statement
Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be $54,162 but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR.
Please note that this position will be required to work on site at least four days per week. Five days per week on site work is preferred although flexibility for occasional special needs for remote work will be provided.
Posting Close DateProjected Close Date for PostingOpen Until Finalists IdentifiedApplication screening begins07/23/2025Quick Linkhttps://jobs.hrc.pdx.edu/postings/47692
Supplemental Questions Required fields are indicated with an asterisk (*).
- * In 2-4 sentences, please describe your project management experience including your ability to multitask and coordinate details of multiple concurrent projects.
(Open Ended Question)
- * Do you have experience with project management/scheduling and task management software?
- * This position is open only to internal PSU employees. Are you currently a PSU employee?
Applicant Documents Required Documents- Resume
- Cover Letter
Optional Documents
Equal employment opportunity, including veterans and individuals with disabilities.
PI274535023
