Posting Details
Position Number003036 & 007304Position TitleGrants & Contracts Analyst II - 003036 & 007304DivisionFinance and AdministrationDepartment172300 - Grants and Contracts AccountingMinimum Qualifications
Bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and two years professional accounting experience, one year of which was in grants and contracts.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Office of Grants and Contracts Accounting is seeking to hire two Grants and Contracts Analyst II. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Performs general accounting functions for Federal, State and Private Grants & Contracts including preparing monthly and quarterly expenditure reports, preparing monthly, quarterly or annual billing to granting agencies, monitoring cash for the restricted funds, reconciling miscellaneous accounts in the restricted fund in order to monitor accounts receivable balances and Insure the accuracy of revenue, and monitoring and documenting cost sharing requirements for grant accounts.
- Thoroughly reviews awards when received and works with Sponsored Programs Administration to revise awards of an ambiguous terms.
- Monitors grants and contracts expenditures for adherence to University, State, and Federal policies, allowability of expenditures under the terms of the agreements, and adherence to the budget.
- Monitors monthly the increased internal controls resulting from the implementation of Uniform Guidance.
- Investigates non-compliance and performs root cause analysis.
- Communicates with deans, chairs, principal investigators, business managers and other departmental staff regarding regulations of funding agencies.
- Advises campus Research Administration on cost principles.
- Assists in establishing new procedures that are necessary to address changes in regulations.
- Works closely with principal investigators to answer questions and resolve problems.
- Works closely with sponsoring agencies to understand the increasing complexity of rules and compliance.
- Creates internal and external reports.
- Distributes effort reporting documents, follow-up on receipt and resolve discrepancies.
- Reviews clinical trial contracts and completes billing and account reconciliations and coordinates, as needed, with Sponsored Programs Administration, University Attorney, Internal Audit and outside agencies.
- Participates in clinical trial policy discussions and meeting.
- Prepares summary of Current Restricted Funds Expenditures by Division.
- Prepares financial schedules required by external auditors for the A-133 report.
- Maintenance of consultant/subcontract digital files.
- Uses calculator and personal computer to prepare financial statements as required by the funding agency.
- Must have excellent analytical skills and the ability to communicate well both orally and in writing.
- Utilizes user report generator to create internal and external reports from extracted mainframe data.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Number of Vacancies2Position End Date (if temporary)Job Open Date07/02/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI274663500
